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Regular City Council Meeting Monday, October 17, 2016 Page 11 gested more plain spoken language was important through introducing a commu- nity voice. Ms. Lee stated that part of that more user-friendly language would come from collecting first hand comments from the public that might make their way into the actual plan document, making it their plan, not that of this firm’s plan for Roseville. Building on the getting started process and then further along the pathway, Mayor Roe noted the City Council’s decision for an update versus starting over. As part of that update, Mayor Roe noted the Imagine Roseville 2025 community vision- ing process done in 2005, and asked the firm’s plan acknowledge, update and in- corporate that rather large and not user-friendly document into the comprehensive plan update. Mayor Roe asked how their team would determine if that vision was still relevant today going into 2040 and how their process might engage with the community to make that determination. Mr. Dresdner sated that, prior to doing that, it would be necessary to develop a community engagement plan as part of that analysis. Mr. Dresdner stated he could imagine part of the response would be an understanding of who wasn’t part of crafting that vision and then reaching out to that populations, whether online or in person distribution. Mr. Dresdner suggested that could include a kick-off event for the plan update as well as integrating the process into other events and activi- ties the city already has going on versus having one full meeting. Mr. Dresdner noted this could involve a post card distributed at different meetings already scheduled. Mr. Dresdner opined that should be part of the community engage- ment process already going on as part of earlier tasks and multi-channel efforts involving online, print and in person strategies. Mayor Roe noted that, along the way, his take away from the last plan update process was that the process itself was disjointed with the public hearings at the Planning Commission, then the City Council, with no real sense of the bigger pic- ture and routine updates for each body, perhaps through checking off those mile- stones throughout the process. Mr. Dresdner noted the team had anticipated those check ins as noted in their pro- posal, right now estimated at four during the process. Mayor Roe opined the more, even if brief, the better.– along the way With the Planning Commission serving as the statutory planning entity for the City Council, Mayor Roe asked how the team anticipated incorporating them into this process. Ms. Lee responded that it would be accomplished through regular checks in of the steering committee, consisting primarily of staff, and maybe incorporating mem- bers of the Commission into that group making it an internal and semi-public