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Variance Board Meeting City Council Chambers, 2660 Civic Center Drive Draft Minutes – Wednesday, November 2, 2016 – 5:30 p.m. 1. Call to Order 1 Chair Murphy called to order the Variance Board meeting at approximately 5:30 p.m. and 2 reviewed the role and purpose of the Variance Board. 3 2. Roll Call & Introductions 4 At the request of Chair Murphy, City Planner Thomas Paschke called the Roll. 5 Members Present: Chair Robert Murphy and Member Chuck Gitzen; with Vice Chair 6 James Daire arriving at approximately 5:43 p.m. 7 Members Absent: Alternate Member Julie Kimble 8 Staff Present: City Planner Thomas Paschke 9 4. Review of Minutes 10 Commissioners had an opportunity to review draft minutes and submit their comments 11 and corrections to staff prior to tonight’s meeting, for incorporation of those revisions into 12 the draft minutes. 13 MOTION 14 Member Daire moved, seconded by Member Gitzen to approve meeting minutes of 15 September 14, 2016 as amended. 16 Corrections: 17 Page 1, Line 8 (Recording Secretary) 18 Correct to show Member Daire present 19 Ayes: 3 20 Nays: 0 21 Motion carried. 22 4. Public Hearings 23 Chair Murphy reviewed protocol for Public Hearings and public comment. 24 a. PLANNING FILE 16-029 25 Request by Calyxt, Inc. for approval of a VARIANCE to Roseville City Code, 26 Section 1011.08 (Fences in all Districts), to allow a six-foot fence in the front 27 yard at 2800 Mount Ridge Road (legal description on file in the Community 28 Development Department). 29 Chair Murphy opened the Public Hearing for Planning File 16-029 at 30 approximately 5:35 p.m. 31 City Planner Paschke reviewed the requested variance for this property, as 32 detailed in the staff report dated November 2, 2016. Mr. Paschke advised that the 33 variance request was to enhance security on the existing site for research 34 operations (parking lot, head house and greenhouses) with a perimeter fence and 35 entrance gate to discourage access to the site by the public. 36 Mr. Paschke noted that Calyxt also requests to project a high-quality corporate 37 image to the public and their customers and employees, with their proposal 38 detailed in lines 26 – 38 of the staff report. Mr. Paschke advised that staff was in 39 agreement that practical difficulties did exist to support approval of a 2’ variance to 40 fence height in the front yard, and to further support a 6’ an epoxy coated chain- 41 link fence used in place of the proposed office building as requested by the 42 applicant; with one condition as detailed in lines 54-56 of the staff report. 43 Member Daire confirmed this action was to extend the height of the fence by 2’; 44 with Mr. Paschke further confirming the main decorate fencing resembled wrought 45 iron, similar to and consistent with other fence materials used at hotels in this 46 area. Mr. Paschke clarified that the epoxy coated fencing is intended only for the 47