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Finance Commission Minutes December 13, 2016 – Draft Minutes Page 2 of 7 47 Chair Schroeder stated she liked having the maintenance, expanding, and purchasing for assets 48 and services separated and prioritized. 49 50 Commissioner Bachhuber asked if the CIP has any spending that involves new services. 51 52 Finance Director Miller stated there are a couple of limited areas where new services could 53 apply. 54 55 Vice Chair Zeller stated that items that have low priority will have a difficult time getting 56 funding when there are budget shortfalls. He suggested looking at how this prioritization would 57 work with the restricted funds. 58 59 Chair Schroeder stated that installing or purchasing new assets or services could be a higher 60 priority if it meets other criteria as well. The Commission has expressed the City should 61 maintain the assets and services they have before adding to these. 62 63 Vice Chair Zeller stated he would like to see that low priority items are not left on the bottom 64 and not get funded. 65 66 Commissioner Hodder suggested using the term “guidelines” so that the City knows these would 67 be guidelines only. 68 69 Commissioner Murray clarified these would be considered guidelines abut if the need arises the 70 City can work outside of these. 71 72 Finance Director Miller asked what guidance the Commission would provide for those items that 73 are on the bottom of the priority list so that they are moved up. 74 75 Chair Schroeder stated those items could also meet higher priority criteria including public safety 76 or maintaining current assets. She clarified public safety is not restricted to police and fire. 77 78 Chair Schroder suggested adding the guidelines outlined by Commissioner Harold to the Capital 79 Investment Policy. 80 81 Finance Director Miller stated he would add this language to the Capital Investment Policy and 82 bring the policy back to the Commission for review and recommendation to the City Council. 83 84 Chair Schroeder stated she had talked to City Council members about adding additional details to 85 the CIP document for asset replacements for items scheduled to be replaced within the next year. 86 Three Councilmembers stated they would like to see a form added, one would be willing to 87 consider it and one thought this would add too much paperwork. Having a justification could 88 assist the Council in determining if there are CIP items that could be pushed into future years. 89 The Commission would need to determine what adding this justification could look like. 90 91 Item #3: Attachment A