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Commission Handbook2017 mid pages
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Commission Handbook2017 mid pages
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24 City of Roseville y Commissioner’s Handbook <br />201.5: COMPENSATION <br /> Members of all advisory commissions shall serve without compensation. <br />201.6: ORGANIZATION <br />A. Election of Officers: At the first meeting following the start of new regular terms of appointment, or at such other time as required <br />by State Statutes, each advisory commission shall elect a chair and vice-chair from among its appointed members for a term of <br />one year and appoint a member to serve on the Ethics Commission as described in Chapter 207 of this code. <br />B. Governing Documents: City Code and State Statutes will govern commission activities. A commission shall not adopt separate by- <br />laws or rules to govern commission duties or activities. <br />C. Committees, Subcommittees and Task Forces: Commissions may by majority vote appoint committees or subcommittees of their <br />own members from time to time as required for the conduct of their business. The formation of any other committees, task forces <br />and/or alternate workgroups would be subject to the provisions of this Chapter and shall be created only after approval of the City <br />Council. Subcommittees shall report on work underway and completed on a regular basis to the full commission. <br />D. Logo and Materials: To reflect the official nature of the commission and to preserve consistency of the City’s brand, only the official <br />city logo or a Council-approved derivative of the logo, that contains the words “City of Roseville,” shall be used on commission <br />materials. <br />E. Accessibility: Commission members will be available to residents of the city by providing a preferred phone number or email ad- <br />dress that can be used on the city website and/or on print materials. <br />F. Staff Liaison: Each commission will be served by a staff liaison to assist in meeting planning and commission processes and serve <br />as a conduit to city staff and the City Council. <br />G. New Commissioner Training: New commission members will receive both general and commission-specific training from the staff <br />liaison and commission chair before beginning their term. <br />201.7: MEETINGS AND REPORTS <br />A. Meeting Schedule: Prior to the start of each calendar year, each commission shall adopt a regular meeting schedule for the <br />coming year. Commissions may amend their regular meeting schedule, cancel meetings, or call special meetings as needed by <br />majority vote at a regular commission meeting. A special meeting of a commission may be called by the commission chair and/ <br />or the City Manager between regular meetings after consultation and approval of both parties. Commissions shall meet at least <br />quarterly, except as otherwise required by this Code or State Statutes. <br />B. Joint Meeting with City Council: At least once a year, each commission shall meet with the City Council to report on the previ- <br />ous year’s work and to discuss work plans and pending issues for the upcoming year. Commissions may request additional joint <br />meetings with the City Council whenever necessary to share information or seek guidance. A staff liaison is assigned to assist each <br />commission and will work with the City Manager to schedule any joint meetings. <br />C. Open Meeting Law and Data Practices: All meetings of a quorum of a commission need to be properly noticed and shall be sub- <br />ject to the requirements of State Statutes section 13D, as applicable. Individual commissioners are expected to understand and <br />adhere to applicable state laws and statutes. When a vacancy exists on a commission, a quorum shall consist of a majority of the <br />commission’s non-vacant seats. <br />D. Rules of Order: All commissions shall be subject to the same Rules of Order as are adopted annually by the City Council. <br />E. Meetings: Commission meetings shall be held in a public place and the time, date, and location of the meeting shall be publicly <br />noticed. Commissions must allow time for public comment on each agenda item and at a Public Comment portion of the agenda <br />at the beginning of each meeting. All meetings shall be televised and recorded for future reference. External site tours by a Com- <br />mission shall be exempt from being televised, but such tours shall be publicly noticed as all other Commission meetings. <br />F Minutes and Reports: Commissions are required to keep a record of its meetings and actions available through the City, as well <br />as other recommendations, reports, studies and other documents created or performed by or for a commission. Minutes of the <br />meeting shall be detailed in the same way as the City Council minutes are written.
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