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Finance Commission Minutes February 14, 2017 – Draft Minutes Page 4 of 8 Chair Schroeder suggested setting up a format with parameters and presenting this to the City 136 Council. This would give the Council something to review and comment on. 137 138 Commissioner Zeller clarified this process was something that the City stopped doing 10 years 139 ago. 140 141 Finance Director Miller stated this was correct. There are several cities that look at a 5-year time 142 frame for requiring additional justification and information. Staff is waiting for more direction 143 from the Council on what they would like to see for documentation. 144 145 Commissioner Zeller stated they could include this on their action list to get direction from the 146 City Council on. 147 148 Finance Director Miller stated staff’s initial view would be to keep the required narrative and 149 documentation simple until there are reasons to require additional information 150 151 Chair Schroder stated it would be nice if the Council approved the proposed policy changes on 152 prioritizing because if this is approved it would give the Commission more guidance. 153 154 Finance Director Miller stated the Commission could have it added to a Council agenda for 155 consideration or send the information and the Council would determine when they were able to 156 consider the recommendations. 157 158 Chair Schroeder stated she would like to see the policy change recommendation and the Charter 159 changes on a Council agenda. 160 161 Commissioner Murray asked if a check box format would be better because it would involve less 162 reading. 163 164 Finance Director Miller stated the Council would make the final decision but it is something that 165 could be considered. 166 167 It was the consensus of the Commission to table additional discussion until after the City Council 168 has taken action. 169 170 171 Continue Discussion on Establishing a Cash Reserve Fund 172 173 Chair Schroeder stated this was a concept of creating a cash reserve fund to collect the reserve 174 balances from each account in one fund. She stated staff have expressed concerns about 175 repurposing monies that were originally raised for specific intentions. She asked for clarification 176 on this. 177 178 Finance Director Miller stated this could include items like donations. Parks and Recreation 179 might receive a donation for a park program or amenity but there may not be a need for a year or 180