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Planning Commission –Comprehensive Plan Update Minutes –Wednesday, January 25, 2017 Page 2 Chair Boguszewski asked staff to get confirmation that the earlier questions of the 36 CEC had been adequately addressed; and with the Planning Commission serving 37 as the main lead in the process, asked that staff ensure its CEC colleagues 38 received answers to their questions. 39 Member Gitzen asked how the table fit into community engagement as approved 40 by the City Council. 41 Mr. Lloyd advised that, as in past iterations, the spreadsheet or table format 42 captured who was trying to be engaged throughout the process and the 43 information or feedback from those groups that would inform the remainder of the 44 community engagement plan. 45 Chair Boguszewski asked that staff include the dates of approval of the various 46 documents by the City Council for future reference and clarification; duly noted 47 by Mr. Lloyd. At the further request of Chair Boguszewski, Mr. Lloyd noted that 48 there weren’t many substantial changes made by the City Council prior to their 49 approval, and advised that as part of tonight’s review process, those details would 50 be clarified. 51 Ms. Perdunoted that, with City Council input, the tagline “Roseville 2040 –Our 52 Future Together” had been chosen. 53 Ms. Perdufurther clarified that the types of meetings, their purpose, number of 54 that particular type of meeting, potential dates and locations, 55 notifications/invitations as applicable and other logistics and details had all been 56 reviewed as presented and revised. Ms. Perdunoted that all were open to the 57 public and would be publicly noticed as proposed. 58 Ms. Perdue announced the tentative date of March 7, 2017 at 6:00 p.m. for the 59 public kick-off visioning meeting as a workshop and open house entitled 60 “Exploring Directions;” and would be advertised as soon as a location was 61 confirmed. 62 Chair Boguszewski asked what constituted success at these engagements; how 63 open houses would be handled; and how demographics calculated. 64 Ms. Perduresponded that the metrics in the community engagement document 65 were mostly about how many people in general are being engaged; with notes 66 used for tracking those observable demographics. Ms. Perduclarified that those 67 attending would not be asked for personal information beyond the sign-in sheet 68 for the number attending; but noted that whoever facilitated the meetings would 69 be responsible for making those observations. 70 Chair Boguszewski suggested that the sign-in sheet have a line to identify whether 71 or not someone in attendance was a Roseville resident or not; duly noted by Ms. 72 Perdu. 73