2015_1118_Ethics Packet - Laserfiche WebLink

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1 2 3 4 S 6 7 8 9 10 11 12 13 14 15 16 1'7 18 19 20 21 22 23 24 25 26 2'7 28 29 30 31 32 33 34 35 36 3'7 38 39 40 41 42 43 44 Ethics Commission Meeting Minutes Wednesday, August 12, 2015 Page 7 1� Discussion ensued related to record keeping in public meetings; strict data practices for municipalities and Open Meeting Law for e-mails, documents and public records for ar- chive, correspondence, and other documents part of the public record which are extensive and not negatively onerous, but taking considerable back-up and communication efforts by city staff; and the need for the Ethics Commission to be cognizant of how to email the entire board, as well as for public awareness, of the procedure and practice to get the in- formation to the City Manager for dissemination versus to and/or among individual commissioners to avoid communication issues and any perceived Op��5�a�leeting Law concerns. City Manager Trudgeon noted interesting comments in the ing or endorsing others on social media, with the City of R cally addressing that something couldn't be promoted or � ,�, tion beyond just print advertising, but also "liking" so�� be perceived as endorsing or recommending it, esp��11Y g media moves. Mr. Trudgeon also referenced the ; or pe ficial titles or sanctions and need to differentia i,;�i / ��/�� ,�,,�� employment or positions that may sanction or endor�� Trudgeon noted on his personal Facebook page, he didn� �� to avoid any perception of impropriet�,, � „�r�� ; to recommend- % % %;;, ille's E �� ode specifi- sed, and th �'� '� for cau- on social m ia that may � the speed at whlch social �ed use of government of- nal comments and official Ing. As an example, Mr. mention where he worked Concluding discussion included individual�� comrriissioners sharing their personal experi- ences and examples of clarifying if and when speaking as a private person versus repre- senting an organization or employer. ;�,ii Discussion of 2016, /�,raining �� As noted at the pr ;'lous �' ting, Cit� � anager Trudgeon noted past Ethics training and sought input fr ��e C� �� °'� whether or not to change approaches beyond a re- i��/; /ii� /;ii�� view of the EC ic��io keep the annual training interesting and thought-provoking. Discus the City A senters to �isions in �d sug�' ;�;� � for possible areas of interest to include in the training social ��n toda: � s 24/7/365 day media worldview; the value in the presentation ;o; � y and various scenarios to initiate discussion; value of additional local �� things new; reinforcement of the Ethics Code and Open Meeting Law � �it of new commissioners coming on board annually; a review of previous �roader discussion of ethical behavior and transparency from a broader how to avoid giving an appearance of or avoiding doing so. Furth�r discussion included the differentiation between the function of the Ethics Com- mission and government ethics versus that defined in the dictionary; and criminal versus ethical issues both taking a different path; and ideas or examples to give for positive ways as part of that training in which compliments or celebrating the successful way a situation was handled could be highlighted and emphasized more.