2016_0210_Ethics Packet - Laserfiche WebLink

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�f�� provides to both commissions may be unsustainable in the long term without additional resources. �� Unlike other Departments, the Administration Department currently serves three commissions ��.��« (depending on the outcome of the Ethics Commission). Given the level of importance that staff and the <;�� City Council attaches to each commission, there is a significant amount of time put in each month 2s,r working with commission members, preparing agendas, attending commission meetings, and F��:� implementing the worlc initiated by the commissions. As the staff of the Administration Departlnent is F�� tasked with many different duties (as are all City staf�, it is often a fine balance of taking care of the ��5��a commission's priorities and needs while completing the other necessary and important daily tasks. �� To be clear, the City Manager is not suggesting Administration staff stop supporting the HRC or the ��r CEC. Nor is the City Manager suggesting that either commission isn't important or less of a priarity �� than any other commission. However, assuming that no additional resources are forthcoming in the �� near future, one option to consider is lessening the frequency of the meetings of both commissions to �t� better distribute work load. In regards to the CEC, the relatively recent beginning of the Commission, �, as well as the recent turnover of Commission members, will require a lot of wark on behalf of the staff �:�� to help advance its work. The reduction in meetings may allow the City Manager to become more �� directly involved with worlcing with these commissions. �€� If the City Council is open to considering changing the frequency of these commission meetings, the �€�� City Manager suggests the commissions meet every other month (6 times a year). There would also �F, still be the ability to hold special meetings of these Commissions as needed. � a` FINANCIAL IMPLICATIONS �� A financial impact would result in changes to meeting frequency. Current costs associated with �� commission support include minute preparation and staff time. rat��r R�QuESTE� CoUNciLAcTioN �>�� Review scope, duties, and function of the Human Rights Commission, Community Engagement ��>;��r Commission, and Ethics Commission. _�� Prepared by: Patrick Trudgeon, City Manager Attachment A: November 30 City Council Meeting Minutes Attachment B: Human Rights Commission Suggested Code Changes Attachment C: Community Engagement Coinmission 2016 Goals and Work Items Attachment D: Suggested Code Changes to Ethics Chapter Attachment E: Minutes froinJanuary 14 Community Engagement Coinmission Meeting Attachment F: Minutes froin January 20 Human Rights CommissionMeeting Page 2 of 2