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Regular City Council Meeting Monday, February 12, 2018 Page 8 Councilmember McGehee thanked the HRIEC for attending the various events and she applauded the suggestions, specifically distributing materials out in ad- vance. Councilmember Etten concurred the feedback is helpful. He agrees with the idea of presenting materials in multiple languages, and the challenge is deciding which. languages. It can be easier for the kids to translate for their elders/parents. Councilmember Willmus concurred with Councilmember Etten's comments. The point about the kids helping older folks translate is a good one. He suggested the Parks and Rec Department is good at outreach and has different channels and mechanisms to get at various issues. He would love to see the HRIEC attend the Discover Your Parks Series this summer. There are parts of the population that come out for these events that would provide great opportunities for engagement. Mayor Roe noted the Council will pass along these comments to help their future planning efforts. He echoed it is important for the Commission to distill the Parks and Rec's specific plan and document into a more general guide for the rest of the City. He added that there are different purposes and audiences for different out- reach efforts. It would help if the City did a better job of planning engagement early in the process. Additionally, he recalled that the when Urban Land Institute was looking at the Rice/Larpenteur project, they recommended more physical ob- jects—moving things around on a table,building blocks representing things. That is a way to cross language barriers very easily. 3-D models are nice, but 3-D things on a table are easier to work with. Councilmember McGehee stated there should be something in the document that helps determine what mode of engagement they want. If the department has al- ready made up their minds, there should not be a process that gives the false im- pression that the residents will have more input than is actually the case. People can be disillusioned if they do not think their input was valuable. She also sug- gested talking to City staff about the process for Garden Station, because`it was extremely well attended and was very informative for people participating as well as those trying to understand what the neighborhood wanted. That was an ex- tremely useful part of that particular process. It also highlighted the use of physi- cal items to move around a site as very useful and important in the engagement process. Mayor Roe noted the Parks and Rec Department has about 12 ways to engage people, depending on what the decision concerns. Councilmember Willmus asked about the timing of the workplan. Ms. Holub responded the workplan is slated for early March.