2018_0221_HRIEC Packet - Laserfiche WebLink

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• The purpose of the gift as described in any written statement or oral proposal by the donor; • The identity of any other expected recipients of the gift on the same occasion, if any; • The timing of the gift; • The number of times the donor has offered gifts to USCIS; • The nature and sensitivity of any matter pending before the agency that may affect the interest of the donor; • The importance or consequence of an individual employee's role in any matter affecting the donor(for example, if benefits of the gift will accrue to the employee); and • The nature of the offered gift. At the end of the gift offer process, USCIS provides notification of the acceptance or rejection of the gift offer to the appropriate person or organization. J. Coordination with External Organizations When USCIS hosts an administrative naturalization ceremony 39 in which an external organization (such as another federal agency or a local community-based organization)plays a role,-14—OiUSCIS is ultimately responsible for ensuring that the event is important, dignified, and solemn. While USCIS welcomes participation from external organizations, USCIS does not formally co-host ceremonies with external organizations. The naturalization ceremony must always be the focus of any program. 1.USCIS Responsibilities In conducting administrative ceremonies, USCIS is responsible for the following: • Approving the ceremony facility —USCIS follows internal policies and procedures regarding the use of space, including donations of space.11-111'rior to selecting the facility, USCIS reserves the right to conduct a site visit of the proposed space. • Planning the ceremony —USCIS determines the ceremony program, including the order of events, the order of speakers, and the seating arrangements of the speakers on stage. • Ensuring the ceremony remains the focus of the event. • Ensuring proper use and placement of the DHS seal and signature according to approved guidelines. When coordinating with an external entity, USCIS must avoid perceived endorsement.