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Attachment C Debrief from Joint Meeting DRAFT Regular City Council Meeting Minutes City Hall Council Chambers, 2660 Civic Center Drive Monday, October 23, 2017 Joint Meeting with the Human Rights, Inclusion and Engagement Commission (HRIEC) Mayor Roe welcomed HRIEC Commissioners to this first joint meeting of the newly-formed HRIEC. Commissioners introduced themselves: Chair Chelsea Holub; Commissioners Lauren Peterson, Lisa Carey, Vice Chair Nicole Dailey, Etienne Djevi, John Eichenlaub, James Reyerson, Michelle Manke and Wayne Groff, and Youth Commissioners Acer Iverson and Elizabeth Hansel. Chair Holub provided an overview of the HRIEC's work in developing shared goals and actions for 2017 —2018, as detailed in the draft Action Plan(Attachment A). Commissioner Dailey assisted Chair Holub in reviewing the core objectives set forth by the HRIEC to advise, engage and evaluate those action items in addition to "parking lot" ideas not currently proposed but of interest to the HRIEC. Chair Holub reported that these goals had been developed with Ordinance No. 1526 in mind(Attachment B). Chair Holub reviewed each of the three objectives and the rationale in proposing them for the work plan, seeking City Council feedback and input based on previous direction and new initiatives, including what to retain and what to eliminate, or what additions to make to these goals and objectives. Chair Holub advised that, using that input as a foundational base, the HRIEC would then create a more detailed plan development for each objective. City Council Comments/Discussion Councilmember McGehee opined that her first impression indicated to her that this plan was too ambitious. Councilmember McGehee stated that her review would be to prioritize the Essay Contest and include all areas of the "engage" category with the exception of the photo project. With the other three engagement opportunities (essay contest, events/films/discussions co-sponsored with other commission or community groups, and high school summer book read program) having proven successful in the community in the past, Councilmember McGehee opined they were extremely useful. Specific to the welcome materials used in the past, Councilmember McGehee opined that she wouldn't want to see the HRIEC spend a lot of time on that effort. Specific to the Town Hall/Open House concept, Councilmember McGehee opined that,unless the HRIEC had a brilliant idea to make it work beyond just another mix/mingle event, it was an expensive effort and was yet unclear as to whether it would be well- received by the community or productive for anyone. Councilmember McGehee stated that she saw the HRIEC with two basic roles as with other advisory commissions: an opportunity to bring things forward as ideas and suggestions, and then to receive assignments from the City Council. Councilmember McGehee noted that the City Council had particularly asked for assistance from the HRIEC on the community engagement portion of the