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Regular City Council Meeting Monday,June 18,2018 Page 12 f. Consider Approval of Administration Department Reorganization City Manager Trudgeon briefly reviewed this request, recommending approval as detailed in the RCA dated June 18, 2018. In the proposed re-organization of the Administration department, the Human Resources Manager position will be elim- inated and three new job descriptions will be created. There will continue to be 8 persons within the Administration department, but the FTE will be increased from 7.5 to 8. This proposed restructure will help train and retain high quality people, lessen the City's risk, and improve staffs ability to meet the needs of residents and businesses. The best approach is to reallocate existing resources in a more ef- ficient way that will allow staff to have a wider breadth of HR services than staff is currently able to have. This is not a reflection on the current HR manager. This reorganization is focused on what is best for the overall organization. The HR manager has done an admirable job, given the resources she has had. She will re- ceive a severance package and has a letter of recommendation for future employ- ment. He pointed out the specific changes as outlined in the packet. This type of process implemented over six months would lead to uncertainty on the staff, so it would be better to implement immediately. Councilmember McGehee asked about moving licensing from Finance into Ad- ministration. City Manager Trudgeon responded that oftentimes the licensing functions ema- nates from the City Clerk office. Right now, he serves as the City Clerk. Years ago, since the City did not have a City Clerk on staff, Finance had taken over the licensing. The typical model is to have that position on the Administration side in a Clerk position. This is an important position, but right now the licensing duties require only about 1 or 2 hours a week. Councilmember McGehee asked about carrying forward the HR functions before and until a new generalist comes on board and understands this culture and this system. City Manager Trudgeon responded this proposed change means a lot more busy- ness for everyone on staff in the interim. Several alternatives were considered, but that just becomes cost-prohibitive. The answer is not just to add bodies. Re- organizing using existing dollars can be done in a much better way that will meet needs for the time being and into the future. Councilmember McGehee asked who amongst the positions left on the chart is trained and qualified in HR, has experience, and has an HR degree. City Manager Trudgeon responded several people have HR experience, including the department assistant, the Assistant City Manager, and himself. That base,plus the HR generalist position, will provide the necessary HR services.