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Regular City Council Meeting Monday,June 3, 2019 Page 42 that the Council seems to have had in terms of the notion of sub-committees and things like that is the Commission does all of the thought process and the work and the development of the ideas and the concepts and plans and then if someone needs to be assigned a task related to that, whether it is specifically contacting someone to get some information and bringing it back to the Commission to help inform further discussion in the group and/or writing the final report to bring back for approval makes sense but the Council wants to make sure that the discussions and deliberations and decisions happen with the entire Commission. Councilmember Willmus stated one of the concerns the Council has had with re- spect to sub-committees is actually expressed in the minutes from the last meeting with respect to Councilmember McComber feeling left out of the process. The HRIEC is a large Commission and he knows there have been some conversation back and forth about the proper size of the Commission, etc. but that is something where all members need to be included and when there are members that step forward and note being a member of the Commission but do not feel engaged in the Commission that is a concern. There has been a lot of transition on the Com- mission that is concerning as well. He did not know what Staff is doing as far as exit interviews to see if there is anything the City can glean from those for feed- back to the Commission. Chair Beltmann stated the Commission does not want to create subgroups that are going out and doing a bunch of work behind closed doors and is not coming back to the Commission. She thought when it got brought up more recently was with the report, for example, having two people being able to sit down and talk through and working on the report is both the opportunity to engage more people rather than having it just sit with her but also in terms of thinking and thought process, it is helpful to have another person present. She thought if two people could work on part of the report and drafting it and bringing it back to the Commission where there is discussion and revisions being done is great. She thought that helps them to not only provide opportunities for more people to be engaged in the work being done but also helps streamline and move the work forward much more quickly than it has been able to move forward. Commissioner Peterson stated the Commission does a lot of work at the meetings and for someone to come in as a new Commissioner during the midst of months longs discussion is so challenging and she thought the Commission needs to work on how to bring the new Commissioners up to speed but she has not thought of a great way. She thought it takes time and maybe a requirement should be to have the new Commissioners review previous meetings. Councilmember Willmus asked if the Commission vacancy should be filled. Commissioner Peterson thought that was up to the Council to decide. She thought, personally, that more voices at the table are not a bad thing and the