2019-9-3_PR Comm Packet - Laserfiche WebLink

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the population putting the minimum population at 66 deer. With the Roseville habitat able to support 17 deer, that would assume a reduction of 49. Cost is also a consideration. The USDA charges for actual time and materials only. Because of the limited time they spent the first season (January 2017), the cost was $3,771.70. Due to the length of time it took to harvest the target number the second season (fall/winter 2018/19) the cost was $7,363.65. There is $7,000 in the 2019 adopted budget. All costs would be relative to time and materials, which is unknown fully up front. Roseville has moved toward a thoughtful, sensitive and incremental program; taking 20 the first season, 20 the second season and now with the third season coming up, there still seems to be great community concern regarding an overpopulation. It might be reasonable to request enough tags to remove 40 deer from the population this season with a review and evaluation for future considerations. Requested Commission Action: Discuss and provide advice/recommendation on a reduction numberand approach. 6. Cedarholm Community Building and Golf Course Grill Request For Proposals (RFP) Discussion Following up to the joint meeting you had with the City Council and the desire of all to explore a third party vendor option forkitchen services (and other), enclosed is a rough draft of a Request for Proposals (RFP). The thought is that the third party vendor would handle the kitchen, serving beverages and potentially the catering. A couple of key areas to discuss/consider: Season’s section: The RFP combines both approaches (year round and seasonal) to see what we get. Finances: Finances in the RFP are left open to the proposer at this time. We may need to guide them with a minimum number the city is willing to accept. Do we feel that this is an appropriate approach, or do we feel we should guide them? Event catering: The RFP leaves it up to the proposer to submit on the catering. Do we want to be more solid on this one or leave it open? Matthew Johnson, Assistant Director, Sean McDonagh, Community Building and Golf Course Superintendent and Steve Anderson, Community Building and Golf Course Supervisor have spent quite a lot of time in this process and at the facility and will plan to be at your meeting to provide a quick overview and listen. Commissioners Baggenstoss, Hoag and Brown agreed to be part of a subcommittee to research and explore options. Commissioner Stoner was interested and agreed to work on the survey portion. Thank You! I am hopeful that staff and the subcommittee can meet coming up after your discussion to better shape the RFP. We can also discuss a timeframe for a follow up joint meeting with the City Council prior to issuance of the RFP. 3