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Attachment A Program Guidelines Office of Traffic Safety Grant Program Guidelines Financial Requirements: Payments under this grant agreement will be made from federal funds obtained by the State under the U. S. Domestic Assistance (CFDA) Number 20.600, 20.608, 20.616. The grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any Reimbursement of Funds Only costs associated with approved activities on this project can be claimed for federal reimbursement. The grantee will report on all expenditures and program income pertaining to this grant agreement. Claims shall be supported by written documentation including receipts, invoices, and personnel time reports. All costs reimbursed with these federal funds must be actual costs to the billing agency. Federal grant funding cannot be used to supplant any personnel, programs, or activities currently funded by another source. The State has an obligation to determine if fringe benefit costs to be reimbursed by this grant contract are reasonable. If requested, the grantee must furnish an explanation of the basis for such rates. Fringe benefits must be accounted for separately from salary costs on back-up documentation of invoices. Expenditures for each state fiscal year of this grant contract must be for services performed within applicable state fiscal years. Every state fiscal year begins on July 1 and ends on June 30. NHTSA federally funded projects run on the federal fiscal year, beginning on October 1 and ending on September 30. The final claim for reimbursement for the project for costs incurred through June 30, 2020 (the first state fiscal year) must be received by July 31, 2020. The final claim for reimbursement for the project for costs incurred through September 30, 2020 must be received no later than October 31, 2020. Reporting Requirement Reporting requirements are those agreed upon terms in the Work Plan that was approved by OTS. All projects require a final report as described in the Work Plan that was approved by OTS. th Monthly Invoices and Progress Reports are required to be submitted to the OTS on the 15of the month following the date of activity (unless otherwise stated within grant documentation). Quarterly Invoices and Progress Reports are required to be submitted to the OTS on the following schedule (unless otherwise stated within grant documentation): Monday, Jan. 20, 2020: All project activity between Oct. 1 and Dec. 31, 2019 Monday, April 20, 2020: All project activity between Jan. 1 and March 31, 2020 Monday, July 20, 2020: All project activity between April 1 and June 30, 2020 Monday, Oct. 19, 2020: All project activity between July 1 and Sept. 30, 2020 Final Report Requirement A final Report is due Oct 31, 2020, unless otherwise stated within grant documentation. Match Matching funds are not a requirement for the grant, however, expenses related to the project that are paid for with state, county, municipal and/or private funding clearly demonstrate a vested interest and real commitment to the project. Appropriate matching funds must be reported on the invoice and documentation for them included with the invoice.