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REQUEST FOR COUNCIL ACTION Date: October 21, 2019 Item No.: 9.d Department Approval City Manager Approval Item Description: Approve 2020 Sanitary Sewer Lining Agreement with Falcon Heights 1 B ACKGROUND 2 The City of Roseville and Falcon Heights currently have a Joint Powers Agreement in which 3 Roseville provides engineering services to Falcon Heights to oversee and manage their infrastructure 4 and projects. For 2020, Roseville staff has worked with Falcon Heights to develop a sanitary sewer 5 lining project. 6 Roseville staff has also been developing its annual sanitary sewer lining project for Roseville. Since 7 the projects for each City are similar in scope, staff recommends the two projects be completed under 8 one contract. This provides a larger scale project which should result in better bid prices. Having 9 one contract to manage also saves staff time. By doing one joint project, both cities should see some 10 cost savings versus doing separate projects. 11 In order for Roseville’s sewer lining contract to include Falcon Heights’ portion of the work, a sewer 12 lining agreement (Attachment A) for the project has been created. This agreement is similar to the 13 agreement that was approved in 2018 for the 2019 sewer lining project. The agreement documents 14 the scope of the project in Falcon Heights, who is responsible for the design, construction 15 management and how the project is paid for. All costs for construction within Falcon Heights will 16 be paid by Falcon Heights. All engineering costs related to Falcon Heights’ portion of the project 17 will be paid by Falcon Heights. The agreement allows Falcon Heights to review the bids prior to 18 award and if the bids are in excess of 20% over estimate, Falcon Heights must approve or reject the 19 bid prior to award by Roseville. 20 Falcon Heights is scheduled to approve the agreement on October 23, 2019. 21 The 2020 Sanitary Sewer Lining project is scheduled be advertised for bid in late October and is 22 scheduled to be awarded at the November 25, 2019 Roseville City Council meeting. 23 P OLICY O BJECTIVE 24 It has been the City’s policy to manage and maintain the street infrastructure utilizing pavement 25 management policies which achieve the lowest overall cost to the City over time. This 26 reconstruction project is consistent with those goals. 27 B UDGET I MPLICATIONS 28 Falcon Heights will reimburse Roseville for all construction costs related to the project which is 29 estimated to be $206,000. Falcon Heights will also pay Roseville for all engineering costs related to 30 the Falcon Heights portion of the project. 31 The Roseville portion of the project is estimated to be $850,000 and will be funded using the sanitary Page 1 of 2