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have stopped collecting glass because of the cost and it contaminates paper and other recyclables. The resident survey that the City conducted this year had a number of recycling questions including the level of service that he thought would play into the RFP. There are other communities that have recently or are in the process of renewing of signing new contracts with recyclers and he thought the Commission should look at some of those for some features, some cost issues, etc. Mr. Johnson continued his RFP Presentation with the Commission. Youth Member Lynch left the meeting at 8:23 p.m. Vice Chair Huiett indicated for any vendor RFP for service she thought there is always an opportunity to have equity inclusion be apart of the selection criteria and she was not seeing that as far as any of the engagement efforts or hiring practices. She thought there was a little bit of a contradiction in the RFP where the criteria is not ranked or rated. She indicated there is ranking and it appears that cost is the most important of the forty percent consideration. This is important for them to be intentional about what the City values in the ranking and weighing. She assumed that the mandatory meetings and the submittal itself, there is probably more of a virtual component now for the receiving of submittals and was not sure why there needed to be an in person, mandatory meeting and seems to be an unnecessary risk. It was not clear to her whether this is a request for bid or a request for proposal. It seems like the two are used interchangeably and what she understands is the two are not interchangeable. Chair Wozniak thought the equity inclusion and the ranking and weighing certain components of the bid should be a part of the RFP and he believed City staff will take note of those. He agreed that meeting in person seemed to be a no brainer. Mr. Culver thought a lot of the comments from Vice Chair Huiett could be clarified by staff and there could be a good discussion about it when the neat RFP is reviewed. Clearly equity and inclusion is much more important and a value for the City of Roseville. It always should have been but is clearly a high priority for the City now. As far as proposal versus bid, from a public agency perspective, a proposal generally is something that would be scored. It is going to include not only the price but will also include a lot of factors and variables that will allow staff to score value with that price and the overall proposal and service that is being provided. A bid is generally a hard number and given State Law the City has to take the lowest bid. When it is a proposal and staff can actually score the value of it then the City has a process of how to score and based on the score the contractor can be chosen based on the value of the contractor. 7. Items for Next Meeting —October 27, 2020 Discussion ensued regarding the October PWETC agenda: • Proposed 2021 Utility Rates • Civic Campus Master Plan Update Page 7 of 8