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256 have stopped collecting glass because of the cost and it contaminates paper and 257 other recyclables. The resident survey that the City conducted this year had a 258 number of recycling questions including the level of service that he thought would 259 play into the RFP. There are other communities that have recently or are in the 260 process of renewing of signing new contracts with recyclers and he thought the 261 Commission should look at some of those for some features, some cost issues, etc. 262 263 Mr. Johnson continued his RFP Presentation with the Commission. 264 265 Youth Member Lynch left the meeting at 8:23 p.m. 266 267 Vice Chair Huiett indicated for any vendor RFP for service she thought there is 268 always an opportunity to have equity inclusion be apart of the selection criteria and 269 she was not seeing that as far as any of the engagement efforts or hiring practices. 270 She thought there was a little bit of a contradiction in the RFP where the criteria is 271 not ranked or rated. She indicated there is ranking and it appears that cost is the 272 most important of the forty percent consideration. This is important for them to be 273 intentional about what the City values in the ranking and weighing. She assumed 274 that the mandatory meetings and the submittal itself, there is probably more of a 275 virtual component now for the receiving of submittals and was not sure why there 276 needed to be an in person, mandatory meeting and seems to be an unnecessary risk. 277 It was not clear to her whether this is a request for bid or a request for proposal. It 278 seems like the two are used interchangeably and what she understands is the two 279 are not interchangeable. 280 281 Chair Wozniak thought the equity inclusion and the ranking and weighing certain 282 components of the bid should be a part of the RFP and he believed City staff will 283 take note of those. He agreed that meeting in person seemed to be a no brainer. 284 — 285 Mr. Culver thought a lot of the comments from Vice Chair Huiett could be clarified 286 by staff and there could be a good discussion about it when the neat RFP is 287 reviewed. Clearly equity and inclusion is much more important and a value for the 288 City of Roseville. It always should have been but is clearly a high priority for the 289 City now. As far as proposal versus bid, from a public agency perspective, a 290 proposal generally is something that would be scored. It is going to include not 291 only the price but will also include a lot of factors and variables that will allow staff 292 to score value with that price and the overall proposal and service that is being 293 provided. A bid is generally a hard number and given State Law the City has to 294 take the lowest bid. When it is a proposal and staff can actually score the value of 295 it then the City has a process of how to score and based on the score the contractor 296 can be chosen based on the value of the contractor. 297 298 7. Items for Next Meeting — October 27, 2020 299 Discussion ensued regarding the October PWETC agenda: 300 • Proposed 2021 Utility Rates 301 • Civic Campus Master Plan Update Page 7 of 8