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2021_05-25_PWETCpacket
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2021_05-25_PWETCpacket
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5/28/2021 10:05:15 AM
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Public Works Commission
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Agenda/Packet
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5/25/2021
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5 Payment and Liquidated Damages <br />5.1 Tenn of Contract <br />The term of the new recycling Contract will be a period of 42 months from January 1, 2022, <br />through June 30, 2025, or a period of 66 months from January 1, 2022 through June 30, 2027. <br />The City is requesting that Contractors provide pricing for both options and also provide an <br />option for two extensions, each for one year. <br />5.2 Compensation for Services <br />The City agrees to pay the Contractor for recycling collection services provided to the City as <br />described in the proposal and made part of an executed Contract, based on the number of units <br />certified by the City. For 2021, the City estimates that there are 9,434 curbside units that will <br />receive service (see Attachment D, Project Capability Plan Form). By December 1 of each year, <br />the City will review the number of certified units and notify Contractor of any changes. <br />Contractor shall submit itemized bills for recycling collection services provided to the City on a <br />monthly basis. Bills submitted shall be paid in the same manner as other claims made to the City. <br />The Contractor shall submit with the monthly bill the monthly documentation and reports. <br />Payment to the Contractor will not be released unless the required paperwork is included in the <br />monthly bill or submitted separately according to the deadlines specified in this Agreement. <br />5.3 Multi -Unit Dwellings Billing <br />Contractor will send an itemized bill for the number of pulls designated to receive service that <br />month. For 2021, the City has estimated 6,574 Multi -Unit Dwellings at 102 locations. The City <br />will designate new or additional buildings to receive service with 30 days -notice to Contractor. <br />5.4 Incident Escalation <br />The City and the Contractor shall communicate on a regular and as needed basis related to <br />customer complaints, accidents, and other incidents. The use of liquidated damages is intended to <br />be used only after regular communications to resolve complaints or performance issues. The <br />following general incident escalation procedure provides a general guide for managing such <br />communications as efficiently as possible. <br />Simple complaints and incidents may be handled with verbal communications only (e.g., <br />phone calls). <br />Significant complaints and incidents must be recorded via at least email and logged. A <br />proposed cure agreed upon by the City and Contractor and response timeline shall be <br />discussed. <br />RFP for City of Roseville Recycling Services . A-23 <br />
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