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REQUEST FOR COUNCIL ACTION Date: May 18, 2020 Item No.: 7.g Department Approval City Manager Approval Item Description: Receive Civic Campus Master Plan Project Update 1 B ACKGROUND th 2 On January 6, 2020, the City Council approved a Professional Services Agreement with BKV 3 Group for the Civic Campus Master Plan. 4 Staff has been working with BKV Group since that time to assemble data and develop current, short- 5 term and long-term space needs for all City departments. Using this information, BKV, along with 6 their subconsultant Oertel Architects, have assembled some preliminary concepts for addressing the 7 facility needs for City operations. 8 The space needs assessments for the departments are based on some expected growth both in 9 services as well as some staff over the next 10-15 years. There are also existing deficiencies that are 10 identified as “Immediate Area Need” in the attached presentation. This information, as well as the 11 information which was assembled in the 2017 Maintenance Facility Space Needs Analysis and 12 refined as part of this effort, were used to develop these initial concepts. 13 Bruce Schwartzman from BKV Group will present the preliminary concept plans and seek input 14 from the City Council. These concepts do provide some level of detail, but they are still very 15 conceptual and will need to be further vetted before the final report. At this time, staff and the 16 consultant are looking for Council’s initial reaction to the impacts of each concept as well as the 17 resulting flexibility offered by each concept. 18 Of particular note and for comment on the part of the Council are the potential impacts to the retail 19 center building, the existing ball field, and the VFW. Also, there will be some discussion about 20 splitting the Maintenance Facility operations, both short and long term. 21 Following the presentation of the preliminary concept plans, there will be a discussion about 22 engagement efforts for this plan. Coal Dorius from Zan Associates will be on hand to discuss the 23 engagement process and ideas for virtual engagement. 24 Staff has already had two meetings with the VFW and will continue to keep them engaged in the 25 process. The next step will be to engage the residents around the Civic Campus and present them 26 with some online tools in order to learn about the Civic Campus Master Plan project and allow them 27 to provide comment. Staff and BKV Groupwill also offer opportunities for residents to meet 28 individually, if desired. There will also be opportunities for the general public to view materials and 29 possibly some videos on a project website to learn about the study and provide comment. 30 Feedback from the Council will be used to further develop the concepts. The next steps include the 31 engagement of stakeholders and the general public and vetting the concepts more with City staff. 32 Refined concepts and feedback from the stakeholders and general public are scheduled to be Page 1 of 2