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REQUEST FOR COUNCIL ACTION Date: September 14, 2020 Item No.: 9.f Department Approval City Manager Approval Item Description:Renewal of Ramsey County GIS User GroupJoint Powers Agreement 1 B ACKGROUND 2 The Ramsey County User Group is an alliance formed in 1995 between public agencies interested in 3 utilizing geographic information systems (GIS) data that has been created by the agencies and 4 maintained by Ramsey County. The Ramsey County GIS Users Group is seeking the renewal of its Joint 5 Powers Agreement for the five-year period 2021-2025. The original agreement was approved by 6 Council on July 28, 1997. The agreement has been updated numerous times throughout the years with 7 the most recent approval by Council on February 26, 2018. The new agreement is the same as previous 8 agreements other than the dates and minor language changes. 9 P OLICY O BJECTIVE 10 The joint powers agreement allows each member organization to add its own unique data to the County 11 data provided in this agreement, to create a rich and powerful tool to assist in organizational decision- 12 making and day-to-day operations. The Users Group is seen as a model in the metropolitan area in how 13 units of government can work in collaboration to effectively exchange and utilize GIS data, services and 14 knowledge. 15 F INANCIAL I MPACTS 16 The annual fee for the Ramsey County GIS User Group membership for Roseville since 2012 has been 17 around $3,900 and for the five years prior to that the annual fees were around $3,400. The annual fees 18 are determined on a factor of the population served based on the Census. There is no expected 19 significant change to the current fee in 2021 and will be paid out of the Community Development fund. 20 As a member of the Users Group, Roseville has access to Ramsey County GIS data and is provided 21 physical features and aerial photography updates. Working together through the Users Group allows the 22 Ramsey County city members significant cost savings in maintaining and purchasing of essential GIS 23 data. 24 S TAFF R ECOMMENDATION 25 The City Attorney has reviewed the agreement. Staff recommends the Joint Powers Agreement be 26 approved to enable the City to continue to participate as a member of the Ramsey County GIS Users 27 Group. 28 R EQUESTED C OUNCIL A CTION 29 Motion approving the revised Ramsey County GIS User Group Joint Powers Agreement. 30 Prepared by: Jesse Freihammer, Assistant Public Works Director/City Engineer Attachments: A: GIS User Group Joint Powers Agreement Page 1 of 1