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REQUEST FOR COUNCIL ACTION <br />Date:October 26, 2020 <br />Item No.: 9.c <br />Department Approval City Manager Approval <br />Item Description: Approve 2021 Sanitary Sewer Lining Agreement with Falcon Heights <br />1 B ACKGROUND <br />2 The City of Roseville and Falcon Heights currently have a Joint Powers Agreement in which <br />3 Roseville provides engineering services to Falcon Heights to oversee and manage their infrastructure <br />4 and projects. For 2021, Roseville staff has worked with Falcon Heights to develop a sanitary sewer <br />5 lining project. <br />6 Roseville staff has also been developing its annual sanitary sewer lining project for Roseville. Since <br />7 the projects for each City are similar in scope, staff recommends the two projects be completed <br />8 under one contract. This provides a larger scale project which should result in better bid prices. <br />9 Having one contract to manage also saves staff time. By doing one joint project, both cities should <br />10 see some cost savings versus doing separate projects. <br />11 In order for Roseville’s sewer lining contract to include Falcon Heights’ portion of the work, a sewer <br />12 lining agreement (Attachment A) for the project has been created. This agreement is similar to the <br />13 agreement that was approved in 2019 for the 2020 sewer lining project. The agreement documents <br />14 the scope of the project in Falcon Heights, who is responsible for the design, construction <br />15 management and how the project is paid for. All costs for construction within Falcon Heights will <br />16 be paid by Falcon Heights. All engineering costs related to Falcon Heights’ portion of the project <br />17 will be paid by Falcon Heights. The agreement allows Falcon Heights to review the bids prior to <br />18 award and if the bids are in excess of 20% over estimate, Falcon Heights must approve or reject the <br />19 bid prior to award by Roseville. <br />20 Falcon Heights is scheduled to approve the agreement on October 28, 2020. <br />21 The 2021 Sanitary Sewer Lining project is scheduled to be advertised for bid in late October and is <br />22 scheduled to be awarded at the November 23, 2020 Roseville City Council meeting. <br />23 P OLICY O BJECTIVE <br />24 It is City policy to keep utility infrastructure in good operating condition, utilizing current <br />25 construction technologies that keep service disruption during construction to a minimum. <br />26 B UDGET I MPLICATIONS <br />27 Falcon Heights will reimburse Roseville for all Falcon Heights’ construction costs related to the <br />28 project which is estimated to be $200,000. Falcon Heights will also pay Roseville for all <br />29 engineering costs related to the Falcon Heights portion of the project. <br />30 The Roseville portion of the project is estimated to be $875,000 and will be funded using the <br />31 sanitary sewer fund. <br />Page 1 of 2 <br /> <br />