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REQUEST FOR COUNCIL ACTION Date:October 26, 2020 Item No.: 7.d Department Approval City Manager Approval Item Description: Receive Metro-INET Joint Powers Authority Update 1 B ACKGROUND 2 Currently the City of Roseville provides information technology (IT) services to 43 other local 3 governmental agencies. The City first began providing IT services in 1999 and since that time this 4 collaboration has evolved to what is Metro-INET today. 5 6 On March 16, staff presented an update to the City Council on the efforts to transform Metro-INET 7 from a Roseville operation to joint powers authority model. (Attachment A). From that meeting, the 8 City Council indicated a desire to pursue evolving Roseville’s Metro-INET to a joint powers 9 authority. 10 As this work and conversation began with the members of Metro-INET, the world was plunged into 11 the COVID-19 pandemic. As a result, many months were lost as Metro-INET members dealt with 12 the pandemic in their community and its impact on their organizations. 13 Nevertheless, the governing boards of all but one member have now indicated a desire to move the 14 Metro-INET model to a joint powers authority. (The City of Oakdale is still considering the matter). 15 A working group of six members, along with Metro-INET staff, have been working with Attorney 16 Jim Strommen of Kennedy and Graven to craft the draft joint powers agreement which will need to 17 be ratified by each Metro-INET member. It is anticipated that the draft agreement will be available 18 in two weeks for review by each member’s attorney. The plan is still to have as many member City 19 Councils and Boards approve the joint powers agreement by the end of the year, but given the short 20 time remaining this year, it is more likely the approvals by all members will not be completed until 21 the first couple of months in 2021. 22 Once the member approvals are completed, Metro-INET will constitute itself and begin the process 23 of transition from a City of Roseville enterprise to a joint powers authority. One of the first actions 24 the Metro-INET Board will need to take is to hire an Executive Director to assist the Board in the 25 transition. It is expected that it will take all of 2021 to fully transition Metro-INET, including having 26 the City of Roseville IT staff become employees of the Metro-INET joint powers authority. 27 Additional information about the process is included in the Metro-INET joint powers agreement 28 transition plan included as Attachment B. 29 The next step in the process for Roseville will be the consideration of the Metro-INET joint powers 30 agreement, which is currently scheduled for City Council consideration on December 7, 2020. Page 1 of 2