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REQUEST FOR COUNCIL ACTION Date: November 9, 2020 Item No.: 9.g Department Approval City Manager Approval Item Description: Award Contract for Engineering Services for Rehabilitation of Long Lake Lift Station 1 B ACKGROUND 2 Staff has identified a need to rehabilitate the Long Lake Sanitary Sewer Lift Station due to the age 3 and condition of the structure and components. This lift station is located on the east side of Long 4 Lake Road, south of County Road D. The lift station currently serves the nearby businesses in the 5 area. This lift station has been identified as a priority for replacement according to the City’s 6 recently completed Lift Station Needs Study. 7 Staff has developed a scope of work for the engineering services needed to rehabilitate this lift 8 station based on the feasibility report. This includes preliminary engineering including: soil borings, 9 design, and preparation of bid documents, construction administration and inspection services, and 10 preparation of operations manuals for this lift station. The schedule we proposed will allow us to 11 award the project this summer with construction beginning summer of 2021. 12 Staff received a proposal from Bolton & Menk to complete engineering services for this project. 13 Bolton & Menk completed the feasibility report for this lift station and has worked with the City 14 staff on a number of other projects in the past. Bolton & Menk provided a cost of $47,500 to 15 complete the engineering services for this project. This amount is slightly higher than the 2020 16 budget of $35,000. The cost is higher due to necessary easement acquisitions. Due to the low bids 17 on the Gaultier lift station project, adequate funds are available in the fund. 18 Staff is recommending award of the contract to Bolton & Menk, Inc. 19 P OLICY O BJECTIVE 20 Staff plans and recommends the timely replacement of infrastructure to provide continuous 21 uninterrupted sanitary sewer service to allproperties in Roseville. Staff seeks to find the most cost- 22 effective purchasing opportunities to meet budgetary and operational objectives. 23 B UDGET I MPLICATIONS 24 This improvement will be funded by the Sanitary Sewer Utility fund. The $47,500 for engineering 25 services is included in the 2020 adopted budget. The estimated cost for construction is $380,000 and 26 will be further refined through the design phase of the project. This is a capital need included in the 27 2021 capital improvement plan. 28 S TAFF RECOMMENDATION 29 Staff recommends award of a contract to Bolton & Menk, Inc. for engineering services for the 30 rehabilitation of the Long Lake Sanitary Sewer lift station. Page 1 of 2