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REQUEST FOR COUNCIL ACTION <br />Date: November 9, 2020 <br />Item No.: 9.c <br />Department Approval City Manager Approval <br />Item Description: Approve General Purchases or Sale of Surplus Items Exceeding $5,000 <br />1 B ACKGROUND <br />2 City Code section 103.05 establishes the requirement that all general purchases or contracts in excess <br />3 of $5,000 be separately approved by the City Council, independent of the budget process or other <br />4 statutory purchasing requirements. In addition, State Statutes generally require the Council to authorize <br />5 the sale of surplus vehicles and equipment. Attachment A-1 includes a list of items submitted for <br />6 Council review and approval. <br />7 <br />8 Staff will note that unless noted otherwise, all items contained in this report were previously identified <br />9 and included in the adopted budget or Capital Improvement Plan (CIP) submitted for Council review <br />10 during the most recent budget cycle.This information package included a CIP Project/Initiative <br />11 summary which identified the type of purchase, estimated cost, funding source, and other supporting <br />12 narrative. Where applicable, these project/initiative summaries are included with Attachment A-2. <br />13 <br />14 Attachment B includes a summary-to-date of the CIP purchases for 2020. <br />15 <br />16 P OLICY O BJECTIVE <br />17 Required under City Code 103.05. <br />18 F INANCIAL I MPACTS <br />19 Funding for all items is provided for in the current budget or through pre-funded capital replacement <br />20 funds. <br />21 S TAFF R ECOMMENDATION <br />22 Staff recommends the City Council approve the submitted purchases or contracts for service and where <br />23 applicable; authorize the sale/trade-in of surplus items. <br />24 R EQUESTED C OUNCIL A CTION <br />25 Motion to approve the submitted purchases or contracts for services and where applicable; the <br />26 sale/trade-in of surplus items. <br />27 <br />28 <br />Prepared by: Jason Schirmacher, Assistant Finance Director <br />Attachments: A1: Over $5,000 Items for Purchase or Sale/Trade-in <br />A2: CIP Project/Initiative summary (if applicable) <br />B: 2020 CIP Purchase Summary <br />Page 1 of 2 <br /> <br />