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REQUEST FOR COUNCIL ACTION Date:November 30, 2020 Item No.: 9.f Department Approval City Manager Approval Item Description: Approve extension of contract with TimeSaver Off Site Secretarial, Inc. for Recording Secretary Services 1 B ACKGROUND 2 In November, 2017 Council approved a contract with TimeSaver Offsite Secretarial Service (TOSS) 3 for recording secretary services for the City Council and Commissions. An amendment was 4 approved in November, 2019; extending the contract to December 31, 2020. The proposed 5 amendment extends the contract through December 31, 2021 and includes a rate increase of less than 6 2.5%. 7 8 2020rates (2021 rates in red): 9 10 Base Rate:$148 ($151)for any meeting up to 1 hour plus $35.50($36) for each 30 minutes 11 following the first hour 12 or 13 Unit Rate: 46.50 ($47.25) for the first hour of meeting time and $31 ($31.50) for every hour after 14 the first hour plus $14.70 ( $15) for each page of draft minutes for submission to the City of 15 Roseville for their preparation of final minutes. 16 P OLICY O BJECTIVE 17 To provide accurate and timely information for citizens regarding government action. 18 B UDGET I MPLICATIONS 19 There are sufficient funds in the proposed 2021 budget to cover the rate increase. 20 S TAFF R ECOMMENDATION 21 Approve the Addendum to the Professional Services Agreement extending the contract with 22 TimeSaver Offsite Secretarial Services through December 31, 2021. 23 R EQUESTED C OUNCIL A CTION 24 Motion to approve the Addendum to the Professional Services Agreement with TimeSaver Offsite 25 Secretarial Services extending the contract through December 31, 2021. Prepared by: Katie Bruno, Deputy City Clerk Attachments: A: Addendum to Recording Secretary Service Agreement B: Professional Services Agreement Page 1 of 1