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REQUEST FOR COUNCIL ACTION Date: January31, 2022 Item No.: 7.d Department ApprovalCity Manager Approval Item Description:Joint meeting with the Planning Commission to discussnext phase of Zoning Code updates 1 B ACKGROUND 2 The City Council and Planning Commission are being asked to engage in a joint meeting to build 3 consensus surrounding what theSection 2 updates to the Zoning Codeshould focus on. The following 4 meetings have led to this joint meeting request: 5 December 8, 2020–the City Council approved a Professional Services Agreement with HKGi 6 regarding updating the City’s Zoning Code. The Scope of Work for this project was split into 7 two phases: 1) required updates (Section 1), and 2) optional updates (Section 2). 8 September 1, 2021–the Planning Commission held a discussion prioritizing 3-5 priority topics 9 for the Section 2 updates to the City’s Zoning Code. Because the original Scope of Work 10 outlined revisions that “could” be considered, and because other topics arose throughout the 11 Section 1 updates, a priority discussion was necessary given budgetary and timeline 12 constraints, as well as how best to utilize the consultant’s expertise. 13 November 8, 2021–the City Council adopted Ordinance 1606, completing the 14 mandatory/required updates to the Zoning Code (referred to as the Section 1 updates), which 15 ensure consistency with the City’s 2040 Comprehensive Plan. 16 The original Scope of Work is provided as Attachment A. Staff would note the list of Section 2 topics 17 outlined in the Scope of Work were items that “could” be considered and were not necessarily items 18 that would be undertaken as a part of the overall project scope. It was recognized that as the Zoning 19 Code updateprocess unfolded priorities may change and/or new topics may reveal themselves. In 20 order to ensure the City completed the updates that were requiredin a timely manner, the scope was 21 split into two phases. 22 Before the Planning Commission begins the Section 2 update process, staff would like the City 23 Council and Planning Commission to engage in a joint meeting in order to align priorities for this next 24 phase of updates. Staff would offer the following, in terms of prioritizing focus for the Section 2 25 updates: 26 Some of the requested updates are updates staff can pursue without the help of a consultant, so 27 these items could be delayed to a later time in order to best utilize the expertise of HKGi. 28 The sustainability and racial equity topics were topics under which the consultant proposals 29 were scored against, so while HKGiis working on the project,it is suggested these areas be 30 given higher priority. Page 1of 3