CCP 04122022 - Laserfiche WebLink

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Attachment A Administrative Overhead Fee In recognition of the use of city assets, including non-IT personnel, city facilities and space, and city equipment and materials, the City will charge Metro-INET an Administrative Overhead Fee equal to 2% ($52,378) of the Metro-INET payroll for 2022 ($2,637,900). The Administrative Overhead Fee shall cover the following services: Financial Services The City shall provide personnel sufficient to fulfill all financial services duties on behalf of Metro-INETÓs operations, as generally described here: General Cash Receipts Process cash & checks into Springbrook Run end-of-day reports & balance cash drawer Prepare bank deposit Accounts Payable Process invoices / mail distribution Process purchasing card transactions Process non-bank transactions Process payroll-related items Manage accounts: Setup, ACH forms, 1099's, etc. Prepare City Council reports Purchasing card: card issuance, account changes Purchasing card support Accounts Receivable/Billings Manage customer accounts and database Process late penalties and delinquent certifications Prepare AR billings for mailing Payroll Accounting Process payroll for full-time employees Process payroll for part-time/seasonal employees Process payroll-related deductions and payments Reconcile payroll-related G/L accounts Manage flex-spending accounts Manage database: adds, changes, and deletes Employee / HR assistance: reports and information Non-recurring: 941's, W2's, PCORI Fee/Form 721 Distribute paycheck stubs (folding, stuffing, stapling) Purchase Orders Process purchase orders General Accounting Manage fixed asset database; adds, changes, and deletes Manage fixed assets; calculations & reports Journal entries Review bank deposits & reconcile daily cash report 9