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REQUEST FOR COUNCIL ACTION Date:July 25, 2022 Item No.: 7.c Department Approval City Manager Approval Item Description: Consider Approval of Contract with Zan Associates for Community Wide Visioning Process 1 B ACKGROUND 2 At the July 11, 2022 meeting, City Council awarded the contract for a community-wide visioning 3 process to Zan Associates. As part of that discussion, Council requested further information on a 4 component of their proposal called ‘Hello Lamp Post’. 5 6 Representatives from both Zan Associates and Hello Lamp Post will be in attendance tonight to 7 provide further information regarding this optional component. Council is being asked to consider 8 whether to include this component in the final contract for services. 9 P OLICY O BJECTIVE 10 The intended outcome of the visioning process is to identify and articulate Community Aspirations 11 and to develop and prioritize specific outcomes the community believes will demonstrate the City is 12 achieving Community Aspirations. This process will serve as the precursor to the development of a 13 community-informed Strategic Plan with specific goals to achieve the prioritized outcomes 14 identified during the community visioning process to the maximum extent possible. The objective is 15 to ensure that the City’s strategic vision is directly informed by the Roseville community. 16 E QUITY I MPACT 17 The city’s approved Strategic Racial Equity Action Plan (SREAP) as well as the city’s Racial Equity 18 Narrative detail the city’s commitment to providing an inclusive community. Part of that includes 19 improving engagement, and participation among community members, developing relationships and 20 increasing collaboration with community leaders and organizations, following through on lessons 21 learned through community members by committing to listen, learn and implement improved 22 methods and practices to better serve the needs of all in the community. It is important that the 23 voices that are not historically engaged civically be represented and accounted for during this 24 process to ensure that the city is able to achieve aspirations that are important to all residents. The 25 company that was chosen is a certified Minority Owned Business. 26 B UDGET I MPLICATIONS 27 The city has set aside $100,000 in funds in the 2022 budget to conduct a visioning process. As part 28 of the RFP, we intentionally did not provide a specific timeline nor a specific budget for this project. 29 The purpose behind that was to solicit proposals that met the scope of work associated with 30 Council’s desired outcomes, rather than based on an out-dated budget amount. The dollar amount 31 included in the 2022 budget was based on visioning projects conducted prior to COVID-19 32 pandemic, and many of them did not have a strong emphasis or focus on engaging hisotrically 33 underrepresented groups. Should the amount of the proposal exceed the $100,000 allocated amount, Page 1 of 2