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REQUEST FOR COUNCIL ACTION <br />Date: <br />Item No.: <br />Department ApprovalCity Manager Approval <br />Item Description:Approve General Purchases Exceeding $10,000 or Sale of Surplus Items <br />B ACKGROUND <br />1 <br />2 CityCodesection103.05establishestherequirementthatallgeneralpurchasesorcontractsinexcessof <br />3$10,000beseparatelyapprovedbytheCityCouncil,independentofthebudgetprocessorother <br />4 statutorypurchasingrequirements.Inaddition,StateStatutesgenerallyrequiretheCounciltoauthorize <br />5 thesaleofsurplusvehiclesandequipment.AttachmentA-1includesalistofitemssubmittedforCouncil <br />6 review and approval. <br />7 <br />8 Staffwillnotethatunlessnotedotherwise,allitemscontainedinthisreportwerepreviouslyidentified <br />9 andincludedintheadoptedbudgetorCapitalImprovementPlan(CIP)submittedforCouncilreview <br />10 duringthemostrecentbudgetcycle.ThisinformationpackageincludedaCIPProject/Initiative <br />11 summarywhichidentifiedthetypeofpurchase,estimatedcost,fundingsource,andothersupporting <br />12 narrative.Whereapplicable,theseproject/initiativesummariesareincludedwithAttachmentA-2.Please <br />13 notethatduetolongleadtimesinordervs.delivery,thereareCIPitemsnotedfor2023and2024.The <br />14 2023-2042CIPwillbeadoptedDecember5,2022.Therefore,wehavenotincludedapprovedCIP <br />15 narratives. <br />16 <br />17 Attachment B includes a summary-to-date of the CIP purchases for 2022. <br />18 <br />P OLICY O BJECTIVE <br />19 <br />20 Required under City Code 103.05. <br />F INANCIAL I MPACTS <br />21 <br />22 Funding for all items is provided for in the current budget or through pre-funded capital replacement funds. <br />S TAFF R ECOMMENDATION <br />23 <br />24 StaffrecommendstheCityCouncilapprovethesubmittedpurchasesorcontractsforserviceandwhere <br />25 applicable; authorize the sale/trade-in of surplus items. <br />R EQUESTED C OUNCIL A CTION <br />26 <br />27 Motiontoapprovethesubmittedpurchasesorcontractsforservicesandwhereapplicable;thesale/trade- <br />28 in of surplus items. <br />29 <br />30 <br />Prepared by:Joshua Kent, AssistantFinance Director <br />Attachments:A1:Over $10,000 Items for Purchase or Sale/Trade-in <br />Page1 of 2 <br /> <br />