CCP 02132023 - Laserfiche WebLink

Home

All data created or maintained by the Minnesota Department of Commerce as part of the evaluation process (except trade secret data as defined and classified in Minn. Stat. §13.37) will be public data after the evaluation process is completed (for the purposes of this grant, when all grant agreements have been fully executed). Sample Grant Contract You should be aware of the State’s standard contract terms and conditions in preparing your response to this RFP. A sample State of Minnesota Grant Agreement is available for download on the Department’s Request for Proposals Webpage (https://mn.gov/commerce/business/rfp.jsp). Much of the language reflected in the contract is required by statute. If you take exception to any of the terms, conditions or language in the contract, you must indicate those exceptions by completing Exhibit D: Exceptions to Sample Grant Contract Terms and Conditions Form in your response to the RFP; certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFP will be available for discussion or negotiation if your project is funded. Grant Payments Per Policy 08-08, grant payments will be made by reimbursement. All grantee requests for reimbursement must correspond to the approved grant budget. The State shall review each request for reimbursement against the approved grant budget, grant expenditures to-date and the latest grant progress report before approving payment. Grant payments shall not be made on grants with past due progress reports unless the Department has given the grantee a written extension. Grantee Bidding Requirements As referenced in Clause 4 in the sample State Grant Contract Agreement, any subcontracted grant-funded services and/or materials that are expected to cost: $100,000 or more must undergo a formal notice and bidding process. Between $25,000 and $99,999 must be competitively awarded based on a minimum of three (3) verbal quotes or bids. Between $10,000 and $24,999 must be competitively awarded based on a minimum of two (2) verbal quotes or bids or awarded to a targeted vendor. The grantee must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through these entities are used when possible: State Department of Administration's Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program Small Business Certification Program through Hennepin County, Ramsey County, and City of St. Paul: Central Certification Program The grantee must maintain: Written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. Support documentation of the purchasing and/or bidding process utilized to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. The grantee must not contract with vendors who are suspended or debarred in MN: http://www.mmd.admin.state.mn.us/debarredreport.asp Auto Theft Prevention RFP (General) FY 23-FY 25 Page 8 of 9