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Attachment 1 Commissioners, In April the City Council decided to pursue a review and update for our City Commissions. The Council feels any review and update must include the input of the members of the Commissions. Commissions are an important part of the governance of the City by providing vital information and recommendations to the City Council. In recent years, some commissions have come to the Council asking about changes in name, purpose, scope and duty, and meeting schedule. The purpose of this review by Commissioners is to flesh out potential changes that can improve the Commission experience for members and ensure Commissioners are making a positive impact on the governance of the City of Roseville and their community in general. As part of your work: • Examine sections of Roseville City Code Chapters 201-208 that are relevant to your Commission • Review your Commission's Purpose, Scope, Duties and Functions • Consider your number of Commissioners, frequency and spacing of meetings and other aspects of the operation and work of your Commission that you feel would enhance the quality of meetings, engagement of Commissioners and the community, and strengthen information coming to the City Council. For each of these areas think about these questions: o What is good o What needs to be changed o What might be removed o What might be added to better serve the community It is possible some Commissions will have very few recommended changes and that is OK. Some or all of this work may not be relevant for Commissions such as the Planning and the Police Civil Service Commissions that have statutory guidelines that must be followed. Commissioners should try to align their format with a clear Purpose statement, membership, an outline of the Scope of the Commission's work including enumerated Duties and Functions, and meeting requirements (see city code Chapter 201). Here is our current timeline: 1. Commission review and recommendations, May 2023 to August or September 2023, 2. Council consideration, September and October, 2023 3. Final Council passage of updates, November/December 2023 Page 18 of 29