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Regular City Council Meeting Monday, October 16, 2023 Page 3 Councilmember Schroeder appreciated the MAC for working on some positive solutions for this and working with the Police Department very closely. She thanked the MAC for all the work that has been done. Mayor Roe explained regarding the MAC not being directed by the City Council was intentional because people can engage as they are able to and there is not a formal process with an expectation of strict attendance rules. He thought that arrangement made sense. Mr. Newby agreed and thought the MAC could give regular updates to the City Council or reporting for the Council to see. Mayor Roe and the City Council thanked the MAC for their update. Recess Mayor Roe recessed the meeting at approximately 6:27 p.m., and reconvened at approximately 6:30 p.m. b. Joint Meeting with the Planning Commission Planning Commission Chair Michelle Pribyl briefly highlighted this item as detailed in the Request for Council Action and related attachments dated October 16, 2023. Planning Commission Members present were: Chair Pribyl; Commissioners McGehee, Kruzel,Aspnes, Bjorum and Bauer. Chair Pribyl highlighted a few of the work plan items the Planning Commission spent time on in 2022-2023. She indicated the Commission would like the Council to consider adding a sketch plan review process as a part of the Planning Commission tasks. Mayor Roe explained as a previous Planning Commission member,he did not want the Planning Commission to feel so constrained that all the Commission can do is to say yes or no to a proposal based on whether it meets the City Code. He thought one of the legitimate and important roles the Commission has is hearing something, if it seems fairly clear to the Commission that something in the Code is not working properly,then a legitimate outcome of consideration of the proposal could be to say either the Commission recommends denial for these reasons or tabling it in order to work on the Code or not make a recommendation and ask the Council if the Commission should look at a particular issue or those types of things. He noted it can be easy to think all that needs to be done is to check the Code and if it matches that is the end of it but he did not want the Commission to feel they were powerless to do anything else.