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Regular City Council Meeting Monday, February 12, 2024 Page 11 Mr. Trudgeon noted often times with hearings and things like that sometimes it needs to be done as the EDA, so he was not sure if Mayor Roe meant when the City is having their public hearings that the EDA does theirs at the same time. Mayor Roe explained the City Council and staff want to make sure the EDA is not left out of what is being looked at during the end of year tax hearing for the rest of the operations that the EDA is a part of Councilmember Schroeder thought this was a part of the process and it should go before the Finance Commission. She noted the Council never received updates on the fund balance,until she asked for it. Making it similar to the rest of it would be her thought. She would like to make sure that the Council gets the fund balance of the EDA, as well as the budget because when looking at it,the Council was able to see how healthy that fund is too,but most people did not know that. She understood legally there are things that needed to be done separately but the whole process and how the Council is updated on this and having the Finance Commission look at it as well. Mayor Roe indicated the third item is the notion of trying to break down the"Other" Budget Expense category and if it should be broken down into major components. He gave some examples for the Council to consider. Councilmember Etten asked if staff would pull apart services and contracts or would it be asked to have those delineated to the detail of the exact service. Mayor Roe meant for it to be one category and he just listed some examples in his handout of what would be in that category. Councilmember Etten asked if there would be a point such as a certain percentage of an area's budget or where would that line be. Mayor Roe explained his concern with that is on the report it starts out with four or five categories and expands to fifteen or more categories because one particular fund has over five percent and only in that fund. The funds cannot be cross compared over the whole organization. He indicated in the handout he gave to the Council that summarized everything, there is detail provided under the budget detail by function in various areas and/or in the plus/minus for the year. Councilmember Schroeder indicated even if this does not break it down a lot more, it sounds better than"Other". She thought if it is "Services and Contracts" at least it tells everyone what it is. She thought more detail could be done for a particular fund such as a sub-report.