CCP 03112024 - Laserfiche WebLink

Home

REQUEST FOR COUNCIL ACTION Date: 3/11/2024 Item No.: 7.b. Department Approval City Manager Approval Item Description: Consider Approval of Ordinance Amending City Commissions Scope, Duties, and Functions 1 2 Background 3 Last year, the City Council tasked City Advisory Commissions to review their existing scope, duties, and 4 functions as outlined in code and provide the City Council with feedback and suggested changes. 5 6 At the November 27, 2023 meeting, the City Council reviewed the feedback from each Commission and 7 created a subcommittee comprised of Councilmember Etten and Schroeder to work with staff on the 8 proposed changes to put into ordinance amendment form to reflect the changes. Staff brought back the 9 draft ordinance as proposed by Councilmembers Etten and Schroeder to the February 12, 2024 City 10 Council meeting. Minutes of that meeting are attached as Attachment 1. 11 12 Based on the City Council direction from that meeting, staff is now bringing the ordinance forward for 13 adoption. The notable changes from the February 12, 2024, draft include the inclusion of language on 14 lines 161-163 regarding the canceling of a commission meeting. Under the language in the ordinance 15 amendment, commission meetings are planned to be held monthly, unless the staff liaison and 16 Commission Chair determine that there is no business to take up at the meeting. The language 17 requiring commissions to meet at least quarterly remains in the City Code. Another change is the 18 removal of language regarding the Comprehensive Plan approval and amendment process in Chapter 19 202 (Planning Commission). That language is proposed to be moved to Chapter 10 (Zoning Code). The 20 Planning Commission will hold a public hearing regarding the amendment at its April 3 meeting. It is 21 expected that the City Council will consider that amendment at its April 23 meeting. 22 23 The ordinance amendment to Chapter 2 is included as Attachment 2 and the ordinance summary is 24 included as Attachment 3. For reference, the current scope, duties, and functions of each commission 25 currently in place in Chapter 2 is included in this case as Attachment 4. It should be noted that the 26 Human Rights, Inclusion, and Engagement Commission (HRIEC) has not been included in the draft 27 ordinance due to the ongoing work of the City Council subcommittee on the scope, duties, and functions 28 of that commission. 29 30 Policy Objectives 31 Chapter 201.02 of the City Code states that “Advisory Commissions are established to provide a method 32 for citizen input and are advisory to the City Council. The existence of city commissions are supportive of 33 the Community Aspirations to be “Welcoming, inclusive, and respectful” and “Engaged in our 34 community’s success as citizens, neighbors, volunteers, leaders, and business people”. Finally, the 35 work of each city commission supports achieving the Community Aspirations. 36 37 Racial Equity Impact Summary 38 City Commissions provide direct input and an important connection to the City Council and staff. As a 39 result, the City’s Strategic Racial Equity Action Plan (SREAP) identifies commission diversity as a top Page 1 of 2 Qbhf!6!pg!62