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REQUEST FOR COUNCIL ACTION Date: 1/29/2024 Item No.: 10.g. Department Approval City Manager Approval Item Description: Approve Memorandums of Understanding with LELS unions representing Police Lieutenants and Sergeants regarding Earned Sick and Safe Time 1 2 Background 3 The Minnesota Legislature recently passed a law mandating Earned Sick and Safe Time (ESST) 4 benefits for all eligible employees. The city must comply with the new legislation. The city has updated 5 its leave policies to reflect this change and comply with the requirements of the new law, and therefore 6 an update to the collective bargaining agreements for employees that are on the Vacation/Sick leave 7 accrual system is required. The city has already negotiated these provisions for the union representing 8 Police Officers in the contract recently ratified by the Council. Because there are two other bargaining 9 units whose contracts do not expire until the end of 2024, the city is seeking to enter into a 10 Memorandum of Understanding between the city and union. The attached Memorandums of 11 Understanding (MOUs) are intended to establish clear guidelines and provisions for the implementation 12 of ESST in alignment with state law for the following bargaining units: 13 Law Enforcement Labor Services (LELS) Local 436 - Police Sergeants 14 Law Enforcement Labor Services (LELS) Local 431 - Police Lieutenants 15 The other bargaining units within the city are on the Paid Time Off (PTO) accrual system and since this 16 leave can be used for any purpose, including Earned Sick and Safe Time, an MOU is not necessary. 17 18 Policy Objectives 19 The primary objective of the proposed MOUs is to ensure the seamless integration of Earned Sick and 20 Safe Time benefits for Police Lieutenants and Sergeants, as mandated by the recent legislation. The 21 MOUs outline the terms and conditions under which ESST will be accrued, utilized, and managed, 22 reflecting the city's commitment to compliance with state law while prioritizing the well-being of law 23 enforcement personnel. 24 25 Racial Equity Impact Summary 26 The implementation of Earned Sick and Safe Time promotes racial equity by ensuring all employees, 27 regardless of their racial or ethnic background have equitable access to paid leave. Historically certain 28 racial and ethnic groups have faced disparities in accessing essential workplace benefits. The statewide 29 implementation of ESST aims to reduce these disparities by providing a standardized and inclusive 30 framework for paid leave, fostering greater economic and social equality. Although the city already offers 31 paid leave to all benefit-eligible positions, this will ensure the city is in compliance with state law. 32 33 Budget Implications 34 There are no budget implications. The city already offers paid Vacation/Sick leave to the employees in 35 these bargaining units. The change reflects the policy-level edits that were made to ensure compliance Page 1 of 2 Qbhf!266!pg!367