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Roseville Parks & Recreation Commission <br />Agenda Item <br /> <br />DATE: May 7, 2024 ITEM: 4.b. <br /> <br />ITEM DESCRIPTION: Parks and Recreation Management Software Request for Proposal Update <br /> <br />Background <br />Recreation management software (RMS) is the data management system that the city uses to organize <br />programs, schedule facilities, and manage finances. Most notably, the RMS system is the interface that <br />community members use to review program offerings online, register for a program online, or reserve a <br />facility online. Additionally, the RMS system allows staff to create class lists, schedules, facility permits, and <br />much more. This is significant as nearly 90% of Roseville's program participants register online. <br /> <br />RMS systems can also be a key tool for tracking participant demographics, marketing, and overall programs <br />and services. <br /> <br />The City of Roseville currently uses Active.net for its RMS software needs, and has done so since 2005. <br />Increasingly, both customers and staff have discussed the need to review what RMS options are available <br />for the City and to consider whether there is a product that can improve the customer experience, and <br />possibly reduce the cost of program administration. <br /> <br />The 2024 Capital Improvement Program includes funds for the Parks and Recreation Department to <br />purchase a new RMS system, or update the existing system. <br /> <br />Staff will briefly present information about recreation management software and solicit feedback on a <br />proposed upcoming request for proposal process to update the RMS. <br /> <br /> <br /> <br /> <br />Recommendation <br />Receive the presentation and provide feedback. <br /> <br />Attachments <br />None <br /> <br /> <br />Qbhf!31!pg!47 <br /> <br />