2024-5-7_PR_Comm_Min - Laserfiche WebLink

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o Limited reports o Communication features are cumbersome o Staff have created workarounds for certain functions o Costs Goals for new software o Opportunity to review options, new technology and functions o Customer ease of use o Increase staff efficiency o Allow more options to promote and market services o Expanded reports to understand diversity within services Next Steps o Issue a Request for Proposal ‘Summer 2024’ Potential rollout of the new system is preliminarily anticipated for 2025 o Training and System Creation o Customer Communication – new accounts o Implementation The Commission discussed the potential of utilizing betatesters throughout the RFP and product implementation process. Commissioner Brown asked about data integration from ActiveNet to a new system. Staff responded that ActiveNet has acknowledged that they are able to provide reports that can be used to integrate current data into the new system. Staff did relay that they feel it would be beneficial to have user’s setup new accounts within the new database as there are many duplicate accounts in the current system. The Commission discussed potential opportunities for new RMS software, including activity searches, calendar syncing, and filtering by location. c) DISCUSS PARK NAME OPTIONS FOR NEW PARK AT 2381 COUNTY ROAD B Staff provided a brief background on the new park located at 2381 County Road B, the Parks and Recreation Operating Policy #40 (Assigning Names to Facilities), and the process outlined by the Commission at the February 6, 2024 meeting for recommending a new name to the City Council. Over 50 names recommendations were suggested via newsletter, social media, community meetings and website surveys. The Commission discussed the appropriateness of naming the park after the previous owner of the parcel and if that would be in line with Operating Policy #40. 3