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<br />Sfdsfbujpo!Nbobhfnfou!Tpguxbsf <br />Sfrvftu!gps!Qspqptbm!10 <br />3.0 Proposal Format and Instructions <br /> <br />3.1 Proposal Format <br />In order to facilitate the analysis of responses to this RFP proposers are required to prepare <br />their proposals in accordance with the instructions outlined in this section. <br /> <br />The City may make such investigations it deems necessary to determine the ability of the <br />bidder to perform the work proposed. Conditional proposals will not be accepted. <br /> <br />If revisions become necessary to the RFP, the City will provide addenda to all proposers <br />who have received the RFP. All addenda issued by the City must be so noted on any <br />proposals that are submitted to the City. Proposers shall contact the City to ascertain <br />whether any addenda have been issued. Failure to do so could result in a proposal being <br />deemed non-responsive to the RFP. <br /> <br />Proposals should be prepared as simply as possible and provide a straightforward concise <br /> Emphasis <br />should be on accuracy, completeness and clarity of content. All parts, pages, figures and <br />tables should be numbered and clearly labeled. <br /> <br />The proposal should be organized into the following major sections: <br /> <br />Proposal Section Section Number <br />Transmittal Letter and Executive Summary 3.2 <br />Project Approach and Software Solution 3.3 <br />Implementation Methodology 3.4 <br />Company Background and History 3.5 <br />Key Proposed Personnel and Team Organization 3.6 <br />Project Roles and Responsibilities 3.7 <br />Project Schedule 3.8 <br />Data Conversion Plan 3.9 <br />Software Hosting 3.10 <br />Hardware 3.11 <br />Quality Assurance Plan 3.12 <br />Sub-Contracting 3.13 <br />References 3.14 <br />Responses to Narrative Questions 3.15 <br />Exceptions to Terms and Conditions 3.16 <br />Price Proposal 3.17 <br /> <br /> <br />Instructions relative to each part of the response to this RFP are defined in the remainder <br />of this section. Each section shall be clearly labeled with the proposal section and number <br />in bold typeface. Proposers may choose to use the provided templates, or utilize their own <br />document. <br /> <br />Omission of (or unclear labeling of) any of the above proposal sections may result in <br />proposer disqualification. <br />Qbhf!258!pg!2:4 <br /> <br />