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! !Equity and Inclusion initiatives. 3.5!Publicity, Promotion, and Education The Contractor and the Recycling Coordinator shall work together in the preparation and distribution of educational materials to ensure accurate information and program directions. Contractor shall have the written approval of the City before any material is produced or distributed to the City customers. Contractor shall pay for the annual design, printing, and mailing of at least 9,434 copies of a curbside program flyer/calendar. The Contractor will provide a portable document format (PDF) file or other mutually agreed upon electronic format version of the flyer and 1,000 printed copies of the curbside program flyer to the City. The flyer shall be delivered to homes and the City no later than December 31 of each year with the details for the subsequent year. Annually, the Contractor will be required to provide a one-page MDU complex recycling flyer to MDU owners, landlords, or other designated contact persons in sufficient number that one copy may be distributed to each tenant. The Contractor will provide a PDF or other mutually agreed upon electronic format version for the City. The Contractor will also be required to provide posters and other educational material for MDU owners, landlords, or other designated contact persons to post in common areas. All known plans and recommendations for MDU public education must be addressed in the annual report. At least one month prior to printing or final design, the Contractor must submit in writing to the City any new draft plans for MDU public education. The Contractor must be able to provide public education material in multiple languages. At a minimum, the curbside program flyer and MDU flyer must be translated into non-English languages. At a minimum, these flyers shall be translated into selected Spanish, Hmong, Somali, and Karen. The City will specify the quantities of each set of materials needed and the locations for distribution. During the term of the Contract, the Contractor may be asked by the City to make public appearances, provide information for local environmental groups, or attend public events sponsored by the City. Annually the Contractor shall make available three tours of their Material Recovery Facility (MRF) throughout the year for the City. Tours would be for staff, City Council, Commissions, and/or others associated with the City. 3.6! The Contractor shall submit a draft of any public education literature for approval by the City, at least one month (30 days) before printing and release of any such literature. RFP for City of Roseville Recycling Services A-17 RS160\\1\\934842.v1 Qbhf!229!pg!6:7