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REQUEST FOR COUNCIL ACTION Date: 2/10/2025 Item No.: 7.e. Department Approval City Manager Approval Item Description: Recieve Update on Commissioner Application Process 1 2 Background 3 The deadline for applications to fill Commission vacancies is Friday, February 7. The City 4 Council will be holding a special meeting on February 19 and 20 to interview Commission 5 applicants. Under the City's Appointment and Reappointment Policy for Advisory 6 Commissions, the City may establish a new application deadline if fewer applications are 7 received than twice the number of openings. At the February 10 meeting, staff will provide 8 the City Council with an update on the number of applicants received for each commission. 9 10 Policy Objectives 11 The city’s Appointment and Reappointment policy outlines the notification and selection 12 process for advisory commissions. The intent to to establish a fair and open notification and 13 selection process that encourages all Roseville residents to apply for appointments. In 14 addition, the city’s Strategic Racial Equity Action Plan (SREAP) has identified diversifying 15 city commissions as a high impact area of focus. Racially and ethnically diverse 16 policymakers and advisors are key to serving residents and other customers with 17 excellence. 18 19 Equity Impact Summary 20 The City’s policy for commission appointments is intended to ensure a broad and diverse 21 applicant pool. The intention behind the policy supports the values of Community and 22 Equity that council reaffirmed as part of the strategic plan. The policy is clear and well- 23 communicated, so applicants are aware of the process, including the possibility of an 24 extended deadline if the number of applicants does not meet the required threshold. 25 However, this approach may have some unintended impacts on participation to consider. 26 27 For example, if there are four applicants for three seats, there are enough people to fill the 28 vacancies, but because the policy requires at least six applicants, the deadline may need to 29 be extended. While this is a known part of the process, it may still leave some applicants 30 wondering whether their interest is sufficient or valued. For individuals who are newer to 31 civic engagement or from historically underrepresented communities, an extended deadline 32 could feel like an additional hurdle rather than an opportunity to encourage more 33 applicants. 34 35 Budget Implications 36 NA Page 1 of 2 Qbhf!65!pg!264