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Attachment 1 Regular City Council Meeting Minutes City Hall Council Chambers, 2660 Civic Center Drive Monday, November 27, 2023 a.Discussion on City Commissions Scope, Duties and Functions Councilmember Etten briefly highlighted this item as detailed in the Request for Council Action and related attachments dated November 27, 2023. Councilmember Strahan appreciated that Councilmember Etten took this item on. She thought if the Council had similar Commission wording to review, it would help to make decisions easier. She also thought this was good for everyone involved and a fabulous start. Councilmember Schroeder agreed that the formats all need to be the same. She thought the Finance Commission might be more involved with the other commission to help them work on things and find out how financially it affects the City and other things. When Councilmember Etten talked about getting people together from other commissions to talk about things like sustainability, he actually thought the idea of possibly having all of the chairs or some groups getting together to talk about different things that could work together with the commissions. He was a little disappointed that some commissions did so little, and did think that there could be some cross commission work. He thought there needed to be some discussion at a future meeting and maybe the Council needed to decide what they wanted the commissions to actually do. Councilmember Groff indicated he was very impressed that this got started by Councilmember Etten. He likes what he has heard. He indicated he would want more input on the number of commission meetings, especially if the commission scope is changed, along with the number of members on each commission. Mayor Roe indicated the HRIEC suggests the most substantial changes to their Code so he thought it would make sense to have a joint discussion between the Council and members of the HRIEC at a work session to talk through that. He thought also, in that same conversation for any commission, where the Council is talking about changing membership numbers or number of meetings and the commission did not weigh in on that at all, he would want to make sure the Council has the ability to have that conversation with that commission. Specifically, to the HRIEC, he is very worried because the meeting is the only place where they can really do their business, just like the Council meetings. He noted if the City limits that opportunity, then the commission may not be able to do as much business and the Council needs to understand that. He thought the Commission needed to be able to weigh in on that. He was wondering about the idea of forming a working group that periodically meets that is more informal among the chairs and vice- Qbhf!72!pg!354