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Attachment 5 Regular City Council Meeting Minutes City Hall Council Chambers, 2660 Civic Center Drive Monday, May 13, 2024 a.Discuss Purpose, Scope and Role of Human Rights, Inclusion and Engagement Commission Assistant City Manager Rebecca Olson briefly highlighted this item as detailed in the Request for Council Action and related attachments dated May 13, 2024. Equity and Inclusion Manager Antonio Montez reviewed the Purpose, Scope, and Role of the HRIEC with the City Council. He started the discussion with a relationship builder question which the City Council answered. Mr. Montez explained the goal of the discussion is to find some consensus, purpose and some scope and duties and roles along with some format for the HRIEC. Mayor Roe reviewed the background of why this topic has come before the City Council. He reviewed the history and recent discussions between the City Council, City staff, and the Human Rights, Inclusion and Engagement Commission. Mr. Montez thought the first step was to talk about the vision and where the Council thinks the equity and inclusion work will go across this organization. He noted this will be a high- level review of items and this will come back as a group to share this more in detail with the City Council to give a presentation on where staff feels the work will go as it is built over the next eighteen to twenty-four months. He thought the Equity and Inclusion Commission name is, at this time, a placeholder and was not sure that would be the final name. He indicated this needs to be figured out and is probably the first step in the plan. Mr. Montez explained the next step will be to start up a steering team internally at the City with the senior leadership team. After that, the Equity, and Inclusion Action Team, which is very similar to the Steering Team but is more across the entire organization, not just inclusion and senior leaders but also leaders from every space in the organization. He noted the City would also like to think about an employee resource group and what that would look like. At the very end, it would be to work towards departmental equity and inclusion action workplans. Ms. Olson added that this is the overall arching mission of equity and inclusion in the City. She explained each of these groups outlined in the presentation has a role to play and kind of fulfill different areas of how the City can make sure that equity and inclusion are impacting more than just maybe those three problem areas discussed in the SREAP. Mayor Roe imagined that there was a fair amount of overlap as to who is participating in these various areas, especially at the staff level. Qbhf!9:!pg!354