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<br />CITY OF ROSEVILLE PLANNING COMMISSION <br /> <br />ANNUAL BUSINESS MEETING (6:00 p.m.) <br />Wednesday, September 13, 1995 <br /> <br />CALL TO ORDER: <br /> <br />Present: <br /> <br />Thein, Sandstrom, Wall, Cunningham, Rhody, and Wietecki <br /> <br />Absent: <br /> <br />None. <br /> <br />Staff Present: Jopke, Falk, Welsch <br /> <br />1. REVIEW OF BYLAWS: <br /> <br />Chairman Keith Wietecki called the Annual Business Meeting of the Roseville Planning <br />Commission to order. The Commission reviewed their Bylaws. A general discussion <br />ensued regarding when to start and hold additional meetings. The Commission asked <br />whether a continued item may be continued to a special Meeting without an additional <br />public notice. The staff was requested to provide a summary of what other communities <br />do regarding hearings. <br /> <br />The Commission discussed whether subcommittees could be utilized to delegate the <br />workload. The Commission asked for clarification regarding how many hearings are <br />necessary on an individual item based upon the State Statute as well as local ordinances. <br />The Commission discussed whether it would be appropriate for the city to have task <br />forces to review ordinances. Member Sandstrom explained the procedure used to develop <br />the Shoreland and Storm Water Ordinances. The Commission discussed whether the city <br />could establish a standing subcommittee of the Planning Commission to review <br />ordinances; the chairman of which would be a member of the Planning Commission, and <br />not fewer than 2 members of the Planning Commission would be on any standing <br />subcommittee related to ordinances, with the Planning Commission chairman considered <br />a automatic member on any subcommittee. Such task forces may be charged with doing <br />their own surveys to substantiate the need for ordinance changes. The subcommittees <br />could also invite retired Planning Commission members to participate, thus using their <br />years of experience. <br /> <br />The Commission then discussed the need to set an earlier meeting time for each meeting. <br />The consensus of the Commission was to start the meetings at 6:30 p.m. The <br />Commission discussed whether a standard timeframe for each item may be necessary. <br />Such a timeframe could be written on the agenda as an estimated time to start the item. <br />The Commission members felt it may be more appropriate to allow the Chairperson to <br />