2002-11-21_PWETC_AgendaPacket - Laserfiche WebLink

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Y-n REQUEST FOR COUNCIL DISCUSSION Date: 11/18/2002 Item #: VIII. H. Department Approval: Manager Approved: Ju~&-b Agenda Section: Report Item: Update, Discussion about Bond Referendum and Building Program Introduction On November 5, 2002, Roseville voters approved a $9.7 million bond referendum for Police and Public Works Maintenance facilities. Staff now wishes to hear Councilmembers' thoughts and feelings about two key issues: I. The process by which we select an architectural fiml; 2. The timing for a bond sale or sales. 1. Selecting an Architect We could either seek requests for bids or proposals from metro architectural finns, or directly negotiate and contract with Ankeny Kell, the architects who drew up the building and site concepts for this project. If we went out with an RFP or RFB, approximately one month would be spent developing the RFPIB, one month for metro architects to submit a bid or proposal, and then one month evaluating the responseslbids and having the City Council select the winning firm. Given the current building climate, we would probably receive many bids/proposals and we might save money on architectural fees. The magnitude of this potential saving in fees is probably in the tens of thousands of dollars. (The "standard" architectural fee is approximately 10% of the total project cost. In this case, with a roughly $10 million budget, architects' fees for this project could be approximately $1 million.) In addition to cost savings, it is also possible we would receive a proposal or bid from an architect suggesting an unusually innovative design for the site and the buildings that we may not have otherwise considered. If we directly negotiate with Ankeny Kell, we can build on the work they have already done for the City on this project over the last six months without any significant delay or learning curve. We have a good working relationship with Ankeny Kell and are happy with their preliminary design work. 2. Timing for a Bond Sale or Sales Attached to this report is a memo from Finance Director Chris Miller outlining the issues relating to a bond sale. Plainly, with record low interest rates, this is a good time to sell bonds. However, we don't need bond proceeds right now since drawing up construction plans and securing a general contractor will take approximately six to nine months. In addition, there are federal and state regulations governing bond sales and the use of bond proceeds that we must comply with.