2005-05-24_PWETC_AgendaPacket - Laserfiche WebLink

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2. Update, Printing and Distribution . Copy the pages to be updated into a \pages_to_update directory within the \miscellaneous\2003_update folder. Highlight the changes that are to be made on the extract pages and use annotations and notes to indicate what requires attention. (Done) . Copy master document that has been stored as a backup in \2002_update to \comprehensive plan CD directory. . The actual version to update is a copy of the 2002 Plan that has been stored in \master digital file\2003 update as rvcp2003.pdf. This document will use the inserted final PDF's from within each of the individual chapters . Print major changes only for review by PC and CC (in progress) . Upon approval by CC, then convert all inserts into PDF . Insert only the appropriate pages iflto PDF within the \2003 updates folders into the new master document. This will ensure that any links on pages not to be changed will remain. The chapter documents that have changed will be stored within the \2003 updates folders for each chapter and it is these that can be used for subsequent future updates (even though only several pages may actually be used from the latest document - e.g. "Introduction 00" to be saved as "Introduction 01" in the \2003 updates folder. Update the footer only in the file and extract onlv those pages that are to be updated within the document. Then restore any links as needed.) The resulting footers in the document will read "1999 Updates" for the majority of pages and then "2000" or "2001" and so on over the coming years. . Store new pages using "print current page" or range and store as "Introduction 01 page 12.pdf" for example. . Run text search capability on all new PDF pages that were scanned. These are within each of the \2003 update directories and must be completed prior to inserting them within the master document. . Replace / insert new PDF pages into Digital Comprehensive Plan Master Copy. Note that when inserting pages, use the "Highlight text tool" to markup the old pages for deletion. . Update all links and bookmarks in PDF . Cut new CD's with new labels . Update distribution list to CC, PC, staff, Met Council - both CD and printed versions . All new maps to be put onto web site where appropriate . When new Master document is completed, and a backup has been made, then create new individual chapter extracts and place direct IT staff to place on city web for downloading . Archive 2002 Master Copy and Comp Plan CD Versions to CD (to relieve space on \\victoria) Comprehensive Plan Update 2003 Ust.doc Page 5 of 6