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SCOne <br />This policy applies most critically to those programs funded through the property tax, as <br />fluctuations in this revenue source can have substantial impacts. <br />Policy <br />^ The City will pay for all cun-ent expenditures with current revenues. The City will <br />avoid budgetary procedures that balance current expenditures at the expense of meeting <br />firture years' expenses. Specifically, accnaing future year's revenues shall be prohibited. <br />Practices to be avoided include postponing expenditures, rolling over short-team debt, <br />and using reserves to baluxe the operating budget <br />^ The operating budget will provide for adequate maintenance of capital plant and <br />equipment, and for their orderly replacement. <br />^ A proportionate share of the administrative and general govenunent costs incurred by <br />the general operating fund of the City shall be borne by all funds as is practicable. Such <br />administrative charges shall be predetermined and budgeted annually <br />^ New programs or proposals shall be reviewed in detail by City staff and both a policy <br />and fiscal analysis shall be prepared prior to budgetary inclusion, and provided to the <br />City Council for review <br />^ A request for a program or service expansion or reduction nmst be supported by an <br />analysis of the public policy and fiscal implications of the change <br />^ A request for new personnel must be supported by an analysis demonstrating the need <br />for the position based on workload measures, comparative staffing levels, and City and <br />department priorities <br />^ A request for purchase of new (additional) capital equipment must be supported by an <br />analysis demonstrating that the value of the benefits of the equipment is greater than the <br />cost of the equipment over its expected life <br />^ As specified under City Code section 103.05 all general purchases and/or contracts in <br />excess of $5,000 must be separately approved by the Council <br />In recognition of industry-recommended budgeting practices, the City has established the <br />following budget controls: <br />^ The City will maintain a budgetary control system to ensure adherence to the budget <br />^ The Finance Department will prepare regular reports comparing actual expenditures to <br />budgeted amounts as part of the budgetary control system. These reports shall be <br />distributed to the City Council on a periodic basis. <br />2 <br />