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Regular City Council Meeting Monday, October 20, 2008 Page 9 City Manager Malinen advised that, as part of the City's professional services policy that a form of evaluation was to be used with whoever was selected; and advised that he fully intended to follow up on that method, allowing for input from the City Council and staff in doing so. Further discussion included which firms were serving other communities as well as the City of Roseville and whether those communities had expressed any reser- vations about their choice of those firms in general terms. Public Comment John Kysylyczyn, 3083 N Victoria Street Mr. Kysylyczyn expressed concern, from a public perception, on the transparency in the entire process. Mr. Kysylyczyn requested additional information on who served on the panels. Mr. Kysylyczyn spoke to this specific policy, as part of annual budget-related policies, and the number of terms each incumbent firm had been reappointed; questioning whether staff s recommendation was based on a "cozy relationship" between those firms and staff. Mayor Klausing clarified that, based on the policy, the City Council was not in violation to hire the same firms, subject to City Manager recommendation. Mayor Klausing sought Council consensus on how to proceed; suggesting that the City Council table any action and asking the City Manager to return with addi- tional information related to the following: 1) Amore formal written .analysis of why it was appropriate for recommendation of incumbents; 2) Further analysis of cost benefit calculations and comparables; and Councilmember Ihlan requested additional discussion on past legal performance of incumbents, based on their advice and actual happenings and/or findings by the Court. Mayor Klausing expressed personal concern on the accuracy of the results of court action on the advice given by incumbent firms. Councilmember Pust requested additional information on what services were pro- vided by the monthly retainer; and asked that staff request bidders to provide data privacy information waivers to release their RFQ information. City Attorney Squires advised that, in past years applicants were asked to consent to release of private data; and noted that discussion could proceed accordingly, if that permission were granted by those firms in this bidding process.