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Regular City Council Meeting Monday, February 23, 2009 Page 22 and/or discipline issues; and those would be the only practical things requiring a standard disclaimer. Councilmember Roe concurred that this statement was overused. Councilmember Roe referred to a recent presentation at Roseville University related to City Policy development on Data Practices and Record Retention that may serve to help clar- ify the questions and concerns expressed by Councilmember Pust. Councilmember Roe noted the need to clarify language on Page 2, lines 8 - 13, related to distribution to all City Councilmembers or only a quorum. City Attorney Anderson noted that this language was word for word from the Open Meeting Law. Mayor Klausing noted that this policy was designed to distinguish communica- tion, not pending City Council action, going to all Councilmembers. City Attorney Anderson clarified the need to remind staff that anything specific to an agenda item needed to be included in the agenda packet and provided to the public, unless falling within City Attorney/client privilege. City Attorney Ander- son further clarified that, if a member of the public sent each Councilmember communication, there was no requirement in law to provide a public copy of those member materials; only those items prepared and/or distributed at the direction of the governing body or its employees; but that something coming to the City Council from a citizen was not within the provision of law needing to be included in the packet materials. Mayor Klausing noted that, beyond the statute, but from a policy standpoint to provide for transparency in government and in the spirit of the law, it may be pru- dent to include that information. City Attorney Anderson noted that there was nothing prohibiting the City Council from going further than the law required if they so chose that as their policy. City Attorney Anderson advised that he would take tonight's comments and dis- cussion into consideration for changing this first draft, as well as further research- ing First Amendment laws. 14. City Manager Future Agenda Review City Manager Malinen reviewed upcoming meeting agendas and distributed drafts to Councilmembers via bench handout. Councilmembers discussed additional time for advisory commission interviews, in addi- tion to a brief Executive Session scheduled on March 9, 2009.