2009_0420_Packet_Exec - Laserfiche WebLink

Home

Tower Asphalt, Inc 10.37% Frattalone Companies 5.67% Asphalt Surface Technology Corp. (aka ASTECH) 3.69% TA Schifsky & Sons, Inc 3.94% North Valley, Inc 2.12% Hardrives, Inc. 1.12% Midwest Asphalt Corporation 4.66% Park Construction 3.43% The City has the right to reject any and all Sids, to waive any and all informalities not involving price. We have reviewed the contract and bids with the City Attorney and have been advised that since the inconsistency with Mobilization involves price and is a condition of the contract, it would not be considered an informality that could be waived. As a result, staff is recommending that we reject the two lowest bidders, Tower Asphalt, Inc and Frattalone Companies because of non-compliance with General Provision section 249.0. We have reviewed Asphalt Surface Technology Corp. (aka ASTECH Corp.)'s references and confirmed that they are a responsible bidder. Staff received positive references from the project engineer's for Anoka County- Slaine Airport, Forest Lake, Maple Grove, Orono, Plymouth, and St. Michael. All of these Agencies have contracted with ASTECH Corp. in the last 2 years. Staff recommends that we award the Contract to Asphalt Surface Technology Corp. (aka ASTECH Corp.). Since they are the lowest responsible bidder whose bid conforms with City Specifications. Another option available to the city is to reject all bids and re bid this project. This option would delay the Council award of bid to June and risk the completion of the project this construction season. Another risk is that bids could increase as well. Given the competitiveness of the bids received staff does not feel it is likely that bids would decrease. FINANCIAL IMPACTS We received 8 bids for this project. The lowest responsible bid submitted by Asphalt Surface Technology Corp. (aka ASTECH Corp.), $2,491,836.78, is 25% lower than the Engineer's construction estimate of $3,323,839.50. This project is proposed to be paid for using Municipal State Aid funds; as well as Street, Watermain, Storm Sewer, and Sanitary Sewer Infrastructure funds. A portion of the costs for Segment 1: Roselawn Avenue Reconstruction is proposed to be assessed. The Feasibility Report for this project set the proposed assessment rate at $48.06. This was based on the Engineer's Estimate. Sased on the bids, we anticipate that this rate will be reduced by at least 20% to around $40/ foot. This project is proposed to be completed by Fall 2009. Final assessment amounts would be determined following an assessment hearing in the Fall of 2010 and a thorough review of the project costs and proposed assessments by the City Council. The property owners can either pay the assessments up front in October 2010, or have them added to their property t�es with an Page 3 of 4